The Endowment Services Coordinator (Coordinator I, Special Programs) provides support to the Endowment Services team by compiling, updating, and managing electronic and hard copy data for monitoring, training, reporting, and meeting purposes. The Coordinator also provides administrative support to the Senior Director of Advancement Services.
managing calendar for Senior Director and coordinating travel and preparing vouchers for payment and reimbursement for all Advancement Services staff. Compile and prepare documents for the Annual Endowment Reports to Donors, including collection of Report of Use information from departments and obtaining student thank you letters from Mav ScholarShop. Assist in the management of ODDER (On Demand Digital Endowment Reports) and the deployment of the reports through ODDER. Track report packets in Raisers Edge and analyze results in ODDER. Bi-annually assist the Director and Assistant Director in monitoring expenditures of one-third of all endowments by pulling and compiling information from Mav ScholarShop and UT Share. Update and compile materials for compliance training of UTA Faculty and Staff and for endowment compliance committee meetings. Take minutes at the endowment compliance committee meeting and draft minutes per the approved format. Respond to email and telephone inquiries from University Advancement employees, UTA units across campus, and the Office of Accounting and Business Services regarding any endowment issues, which may involve extensive research and coordination. Manage transition of hard copy to electronic filing of all endowment documentation with goal to eliminate hard copy filing. Performs other duties as assigned.
Bachelor's degree. Two (2) years of experience in project management, OR High School diploma with six (6) years of increasingly responsible administrative, secretarial, and clerical experience or equivalent experience. Equivalent combination of relevant education and experience may be substituted as appropriate. Excellent analytical, organizational, time management, written, verbal and interpersonal communication skills; ability to prioritize workload for timely completion of important tasks; and ability to maintain confidential information. Proficiency with Microsoft Office products: Word, Excel, Outlook, TEAMs and other common office software. Ability to work effectively across University departments and units.
One (1) year of experience working with scholarships in higher education. Working knowledge of Raiser's Edge software program and Blackbaud Award Management (formerly known as AcademicWorks). Familiarity with PeopleSoft (UT Share) or related database software. Ability to handle multiple tasks in a busy office in a professional demeanor. Ability to maintain filing, budgeting and mailing systems. Proficiency in spelling, grammar. Excellent customer service skills. Outstanding time management skills are essential.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 14311
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.