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The Department of Medicine has an outstanding opportunity for a full-time Academic HR Director.
The AHR Director provides expertise in the areas of strategic planning and business operations management and either leads or is a key contributor to the development, re-assessment and implementation of the department's short-term and long-term strategic and operations plans. The AHR Director draws upon professional expertise, initiative for innovation and exploration of all possible tools and resources to support the mission and goals of the organization. Additionally, the AHR Director provides direction and oversight of the operations of the Office of Academic Human Resources (AHR) and Communications. This requires providing effective guidance and mentorship to the divisional AHR and Communications staff that promote and foster growth, collaboration and services internal and external to the organization.
The AHR Director has been and will continue to be required to lead and/or participate in creating new central department support services, business operations change management and work force development. These are programs that are highly visible and that strive to uphold the integrity of the University of Washington, School and Department by providing exceptional and professional service to all who request assistance.
The Department of Medicine is the largest department in the School of Medicine with over 4500 staff, faculty, trainees and students and an annual budget of approximately $500,000,000 consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The department is made up of thirteen subspecialty divisions: Allergy and Infectious Diseases; Cardiology; Dermatology; Gastroenterology; General Internal Medicine; Gerontology & Geriatric Medicine; Hematology; Medical Genetics; Metabolism, Endocrinology and Nutrition; Nephrology; Oncology; Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Center-Montlake (UWMC-Montlake), University of Washington Medical Center-Northwest (UWMC-Northwest), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Puget Sound Blood Center (PSBC), Fred Hutchinson Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA), and other locations in the Seattle area. The department encompasses units located at multiple sites including University of Washington, Harborview Medical Center, VA Puget Sound Health Care Services, Bloodworks Northwest, the Fred Hutchinson Cancer Research Center and other outside institutions.
The Department recruits more than 100 traditional academic faculty at any given time; in addition to an equivalent amount of acting and clinical faculty to meet our increasing clinical needs at the hospitals and neighborhood clinics, as well as our fellows. The AHR Director serves as the central expert resource for the recruitment, hiring, retention and promotion of our (approximately) 2000 faculty members (900-950 paid and 1200 volunteers); including training and serving in an advisory role to the 13-subspecialty divisions of the Department of Medicine. On average, the Department completes 320 new appointments, 800 reappointments and 70 promotions. The AHR Director is a principal liaison to the Chair of the Department and uses critical independent judgment, decision-making problem solving and analysis, in the management of the activities of the office and in meeting departmental priorities. In addition, this position must oversee the diverse communication needs of the Department and the constant need to develop timely and accurate messaging to a complex and diverse audience.
Due to the broad range of responsibilities, this position requires an ability to direct and manage multiple priorities, quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgement. Creativity and excellent personnel management skills are very important. The incumbent must be able to work very independently to achieve the goals of the Department and the AHR office.
UW School of Medicine is ranked as a leader nationally and internationally in clinical care, research, and education. The AHR Director is responsible for developing and directing the long-range strategic plan for the AHR programs of the Department. The Department of Medicine comprises over 40% of the entire School of Medicine in terms of personnel and budget. This position is key in assisting the School of Medicine in identifying needs and recommending strategies and modifications to current and future initiatives that affect AHR policies and procedures. This position has served to help implement innovative web-based sites for the School’s Appointments and Promotions Council through sharing systems, which have resulted in key process improvements such as streamlining efficiencies at the School level.
The AHR Director is expected to manage a high volume of diverse personnel issues that range in complexity and involve a diverse set of constituent groups, including peers and leadership across the SoM, UW Medicine, and the UW. The Director must manage the workload with attention to detail and competing deadlines, provide clear communications about status updates, and involve key stakeholders in progress reports and decision-making.
Under the general guidance of the Vice Chair/Chair, the AHR Director is responsible for specific guidance and assistance on particular personnel and/or policy matters arising out of Department of Medicine divisions and units. The AHR Director will assume primary responsibility for a wide range of duties related to the consultation, guidance and/or investigation of a variety of faculty personnel issues, such as performance management, remediation, professionalism and compliance. The AHR Director will exercise discretion and independent judgment in handling personnel issues, including:
Providing guidance and coordination on employment or appointment-related matters;
Partnering with the SoM, investigating and coordinating investigations of workplace complaints or grievances.
Guidance and coordination on employment or appointment-related matters -Serve as subject matter expert to DoM leadership for academic HR matters including guidance on faculty code interpretation and application, UW HR policies, and state and federal regulatory requirements related to academic HR. -Proactively and in response to inquiries, provide leadership to DoM on particular complex, challenging or disputed individual faculty personnel actions. Outcomes may include performance management, suspension, disciplinary action, termination, promotions, disability accommodation, leaves of absence and workplace safety concerns. -Provide support and coordination regarding faculty, grievances, labor grievances, adjudications and litigation, including serving as primary DoM representative to SoM. -Assess risk, evaluate strategic options, and lead strategic decision making to guide matters to resolution, considering the multiple processes, goals, and policy or regulatory requirements of different offices within UW and UW Medicine.
In partnership with SoM lead coordination between UW Medicine entities and units such as medical directors’ offices, legal counsel, practice plan, department and others as necessary in complex faculty matters involving an individual’s multiple statuses (such as faculty member, medical staff member, practice plan member).
Lead and provide counsel related to processes, decisions and outcomes of such matters.
Ensure adequate records are developed and maintained to document particular faculty personnel actions and their resolution.
Perform local level investigations of faculty or staff complaints and concerns, including those related to allegations of unprofessionalism, discrimination, and workplace threats or violence.
Academic HR Leadership and Management (25%) The AHR Director works collaboratively with all divisions, School of Medicine, and central campus AHR (OAP) to recruit, retain and advance world-class academic personnel. Therefore, the AHR Director, in supporting the department management team, must be able to assess, analyze, and propose ideas that will continue to build and strengthen the organization and services that support the University, School and Department mission of academic excellence.
The AHR Director is responsible for providing education of, and strategic planning for, critical initiatives affecting academic human resources policies.
Works closely with the School of Medicine to identify challenges with current Faculty Code compliance due to the unique and complex nature of the Department of Medicine in comparison to other departments on campus.
Identifies needs and recommends strategies and modifications to current and future initiatives as well as identify appropriate individuals (i.e., Faculty Senators) to create special interest groups or nominations to senate committees, University committees and other entities, in conjunction with other Schools/Departments on campus who face the same unique challenges, to ensure placement on key senate committees (and other UW committees) where changes can be proposed, promoted and instituted.
Provide financial strategic counsel and direction to the Vice Chair/Chair related to assessing financial structure and strategies to support faculty, residents, and fellows. This includes but not limited to: preparing faculty offer letters, recruitment and retainment of top faculty, compensation models changes and strategies, salary increase options, unit adjustments and merit.
Subject matter expert on academic affairs pursuant to interdisciplinary, interdepartmental and joint venture initiatives:
Identify organizational complexity unique to cross-area programs
Assess financial impact
Identify and minimize risk areas
Evaluate financial aspects of proposed approach to development and organization and recommend changes
Recommend departmental policies for Academic Affairs to Vice Chair/Chair
Draft new policy for review and approval by the Medicine A&P committees, Chair, Chiefs and faculty Lead discussions with Department’s management team to understand implications, communicate decisions
Responsible for ensuring equitable faculty compensation across the Department, including salary setting at the time of hire.
Strategic Organizational Planning and Implementation (20%) The AHR Director serves on the Department Executive Team and is a key participant in strategic planning and development of goals and strategies for the Office of AHR. The role of the AHR Director on this executive team is to:
Provide interpretation and review of policies, regulations and procedures pertaining to academic human resources, and operational needs of the unit; interprets complex operational issues to determine their impact.
Gather information and provides reports and data to support decision-making.
Follow up on issues of concern with division administrative units, outside agencies and others; works to establish and implement priorities.
Align operational resources with strategic plans, goals and decisions; and manages, delegates and oversees the implementation of strategic plans for this critical program.
Provide strategic recommendations and decisions regarding changes to governance/organizational structure of the Department.
Independently develops strategies that will be vetted by department leadership and Chair/Vice Chair.
AHR Director leads and/or supports continuous process improvement by demonstrating initiative in researching, learning and gathering data to inform, develop and implement best practices.
Serves as the departmental representative with the Office of Academic Personnel (OAP) and School of Medicine Personnel Policy Unit (PPU)
Leads recruitment efforts for key administrative positions.
Policy Development and Regulatory Compliance Activities (10%) The AHR Director works with the School of Medicine and the Provost's Office regarding compliance issues within the AHR programs of the Department. The University of Washington is responsible for compliance with all federal (Affirmative Action, Department of Labor, etc.), State (WAC & RCW), UW (Faculty Code), and other entity regulatory standards and requirement.
Responsible for ensuring that all programs under their responsibilities meet these standards and requirements.
Work with the School and the Provost to determine best practices to initiate new processes.
The AHR Director will be responsible for policy development and recommendations for streamlining/standardizing of processes and procedures to enhance the Department's operational efficiency and to improve customer service.
Direct and assist the Department Chair in merit review of our 13 Division Heads, developing and managing systems and processes in order to meet faculty code requirements and ensuring deadlines are met.
Serve as ex officio member of the Department's Appointments and Promotion Committees.
Serve as expert to UW policies and procedures on department faculty committees and task forces.
Faculty Development/Mentoring (5%)
The AHR Director leads the effort in providing substantial orientation to subspecialty fellows and new faculty about the critical milestones that must be achieved to obtain an initial faculty appointment and subsequent promotion by providing an overview of the departmental criteria and creating resource materials, such as discussion and content guides.
Directly supervises 4 direct staff positions (and 3 indirect) including oversight of training and education needs of their subordinates to meet the Department missions.
-Supervise managers in the areas of Academic Affairs and communications with full responsibility for employment decisions, coaching, development and performance evaluation. -Provide oversight/guidance to staff in the 13 divisions responsible for/relating to academic affair, and Communications. -Coach and advise Division Chiefs on managing faculty (non-clinical) performance across the Department of Medicine -Oversee review of departmental trends and analysis of employment risk across all employment arenas
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
A combination of education and experience equivalent to a Master’s Degree in Business Administration, Healthcare Administration or a related field of graduate study and 5 years of experience.
Required experience includes:
Demonstrated dedication to equity, diversity and inclusion
Human resources and employment matters, particularly in the higher education environment
Exhibit knowledge of and familiarity with laws, regulations and policies related to employment, labor relations and human resources
Demonstrated success in the management of complex programs, activities or units.
Outstanding interpersonal skills and communication skills (written and verbal)
Excellent analytical and organizational abilities
Demonstrated ability exercising a high-level of confidentiality and working with sensitive information
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Healthcare environment experience
UW Academic HR experience
CONDITIONS OF EMPLOYMENT
This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.