Department: MED-NU-CATS Institute Salary/Grade: EXS/8
The Senior Program Administrator for the NUCATS Multidisciplinary Career Development Program directs all aspects of this NIH funded program in collaboration with the program Co-Directors, Assistant Director for the Center for Education and Career Development, and the Sr. Program Coordinator. Responsibilities include:
Provide scholar support from the application process through completion of the program, including one-on-one guidance with input from the program co-directors; assistance with course enrollment process; developing tracking process for post-progress meeting objectives; appointment/termination memos and other programmatic communication.
Oversee the recruitment and application process, including recommending and developing processes for distribution of RFA and publicizing the funding opportunity; responding to applicant questions in line with published NU and NIH policies; direct reviewer request process and timeline; manage external reviewer pool with other KL2 programs and create associated practices for utilizing external reviewers with collaborators; direct logistics for review meeting (taking into account reviewer timelines, reviewer conflicts, recommend review order, create and oversee scoring submission process).
Direct activities related to URM scholar and junior investigator support, including outreach to T32-funded URM scholars; interaction with T32 directors and administrators; and mentor-matching for K-aspiring URM late-stage trainees.
Develop, direct, and recommend new programming for scholar and early career investigator support, including scholar exchange programs; collaborative multi-institutional K-Day event, K-Scholar Community Programs, Mock Study Section, Wellness programs, Quarterly Town Halls for aspiring scholars, and enduring content in online repository. Responsibilities include recommending communication plan; setting goals and recommending strategies to co-directors for approach; oversight of creation of events to meet program objectives; actively monitor other career development programs and suggest innovative approaches; and work closely with Sr. Program Coordinator to implement events.
Build and maintain collaborative relationships with internal Northwestern career development leaders, mentors, and external CTSA career development network, including contributing to CTSA-consortium projects as appropriate.
Create and oversee the branding and publicity strategy for the KL2, including a social media strategy; oversight of website cohesion and updates; develop plan for creating short scholar videos; actively monitor other career development programs and suggest innovative approaches; work closely with NUCATS communications manager on outreach to different communities and constituents.
Oversee follow-up with non-appointed scholars and contribute to developing feedback and communication strategies and access to resources.
In collaboration with KL2 co-directors and NUCATS evaluation group, develop and implement evaluation surveys, focus groups, and network analysis; contribute to data analysis and make programmatic recommendations based on feedback; recommend enhancements to evaluation strategy based on feedback, programmatic needs, and trends; oversee data collection and tracking process for NIH required metrics.
Grant management of KL2, including overseeing xTrain and payback process; oversight of budget/compliance/requests in collaboration with research administrator and Assistant Director of CECD; direct the annual RPPR process, including communication with scholars, alumni, mentors, and other contributors.
Areas of responsibility:
Directs and leads development of program/project strategic plan.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Oversees data analysis & recommends & implements changes & improvement to better ensure attainment of mission.
Communication, Outreach & Recruitment
Builds and maintains collaborative relationships with internal and external stakeholders to increase program profile, reputation, visibility and support.
Creates plan to drive awareness of program/project in appropriate markets.
Partners with academia and organizations to continue to innovate & enhance program/project.
Builds relationships with appropriate communities & organizations that will result in program/project enhancement.
Oversees marketing of new and current programs/projects.
Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.
Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
Assesses programming and recommends changes that will innovate and invigorate program including cutting edge developments in the field and changes to better meet external partners' needs in order to achieve goals.
Oversees creation of events designed to implement program/project objectives.
Collaborates with internal/external partners to ensure that events are implemented and meet or exceed planned goals.
Oversees recruitment of faculty
Reviews policies, recommends changes, implements new & ensures consistent interpretation.
Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report, etc.) ensuring optimal faculty support.
Grants & Contracts
Consults with & advises Principle Investigators (PI) in identifying & defining problems that can be resolved with scientific research that will help guide study design and methods to accomplish the scientific goals of the program/project.
Prepares results & co-authors scientific papers for presentation & publication & disseminates information via seminars, lectures, etc.
Creates data for use in grant submission.
Determines goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
Oversees the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts.
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity.
Directs actions to consistently high quality standards across all partner programs, including admissions, teaching, grading, service levels, and facilities.
Develops and implements a comprehensive, visionary program/project strategy designed to continually grow and improve programs and build internal/external engagement.
Provides guidance and support to staff in the creation of program/project components.
Supervises 1 staff.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
5 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability to manage and prioritize multiple projects and competing deadlines.
Knowledge of career development trends and best practices.
High degree of emotional intelligence.
Ability to be flexible and adaptable.
Strong communication and collaboration skills.
Previous experience with NIH training or career development awards and/or in a biomedical research environment.
Previous supervisory experience.
Previous experience in a highly collaborative environment.
MS in education, business, public policy, health sciences, or related field preferred.
Northwestern University is an Equal Opportunity, Affirmative Actio
Internal Number: 40960
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.