Please include both a cover letter and resume for full consideration.
The Program Assistant 2 is a support role for the Master of Science in Leadership for Creative Enterprises (MSLCE) program in the School of Communication. The MSLCE is a one-year full-time program for rising and established professionals in the creative industries. This role will primarily assist the program with content management, event coordination, financial processes, and reporting. The incumbent will maintain, execute and update the program’s social media calendar and website, produce external program communications, arrange catering, travel and space for program events, process purchasing and reimbursement requests, and maintain program databases and produce regular reports, among other duties. The incumbent will work productively with staff and students on a variety of projects and engage with alumni.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Investigates & resolves discrepancies.
Prepares budget reports & spreadsheets.
Completes routine payroll actions.
Processes a limited variety of routine HR transactions.
Provides information on HR policies & procedures.
Coordinates supervisor's &/or dept calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Coordinates print and digital versions of quarterly program newsletter
Provides information via phone, e-mail, mail, etc.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Guides students through admissions process.
Advises students of major/minor requirements.
Reviews student files/records for academic progress & referral.
Applies knowledge of federal & state regulations.
Interprets existing policies & procedures; etc.
Coordinates work of receptionists, program assts, temporary/work-study students, etc.
Performs other duties as assigned.
Document program events with photography
Performs other duties as assigned.
A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Bachelor’s degree in a related field.
Preferred Competencies: (Skills, knowledge, and abilities)
Experience with Wordpress or similar CMS.
Familiarity with Adobe Creative Suite including InDesign, Photoshop, and Illustrator
Familiarity with photography
Experience with Social Media platforms Facebook, Instagram, Twitter, LinkedIn
Ability to adapt and change with organizational needs.
Ability to be flexible and function effectively in team settings.
Ability to work in a professional manner both independently and with others.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40942
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.