The Project Coordinator will report directly to the Director of the Center for Behavioral Cardiovascular Health (CBCH). This innovative research team is looking for a highly organized, motivated, and enthusiastic person to support both project-oriented and administrative tasks to help propel network programs forward.
At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals; with the ultimate aim of developing and implementing concrete steps to combat institutional racism and promote social justice.
Additionally, the ideal candidate will be able to adapt to a fast-paced environment with evolving responsibilities, workloads, and work schedules while coordinating a broad range of administrative and support activities related to the research mission of the Center. The Project Coordinator will be expected to shift work hours and schedules as needed to accommodate the Directorâ€™s schedule, including spanning conventional and off-shift hours.
Specific project-oriented responsibilities include:
Lead the coordination efforts of the Science of Behavior Change (SOBC) Resource and Coordinating Centerâ€™s (RCC) at Columbia University to foster and maintain collaborative relationships across the NIH, Principal Investigators, project coordinators, and associated SOBC scientists, as well as populate and sustain relevant digital tools and resources (e.g. the SOBC Measures Repository, website, etc.)
Coordinate all NIH, RCC, and working group meetings and generate meeting agendas, minutes, and PPTs
Monitor and upkeep the Measures Repository to ensure the production of high-quality, relevant measures, as a necessary component of the SOBC annual milestones in tandem with the Busara Centerâ€™s Open Instruments Project
Maintain the functionality of the SOBC website by resolving problems, identifying system improvements, and routinely updating with new and relevant information
Communicate with website developers on coding issues and confirmation of monthly billing
Provide strategic leadership, efficient coordination, and initiate the dissemination of web-based materials
Support manuscript and presentation dissemination by organizing speaking opportunities with deadlines, speaker rosters, submission guidelines, and collaborate on presentation content drafts
Lead SOBC efforts to research new media outreach opportunities
Develop content for various SOBC social media sites (i.e., Facebook and Twitter), and work to consistently grow the network
Perform administrative tasks consisting of generating content for the SOBC Newsletter, website, Wikipedia page, and social media accounts
Coordinate SOBC Grand Rounds webinar series by creating and disseminating announcements via email and communicating directly with high profile presenters
Organize CE credits for all presentations that adhere to the APA Division 12 guidelines
Provide administrative and scientific support for all sub-studies
Specific administrative-oriented responsibilities include:
Management of daily tasks, calendar, and responsibilities related to the CBCH Director
Interface daily with physicians, statisticians and project managers who work on the Directorâ€™s team
Direct inter-organizational and external communications including telephone calls, voicemails, fax, research documents, etc. to the appropriate persons
Organize scientific conference itineraries
Coordinate and schedule research meetings and science conferences
Create PowerPoint presentations
Prepare and distribute minutes from CBCH meetings
Coordinate schedules and make travel arrangements
Complete reports, including expense reports, for Principal Investigators
Conduct systematic reviews, scientific manuscript preparation, data collection through research and/or observation, and provide support on other, center-wide tasks on an as needed basis
Perform other duties, as assigned and requested
Requires a bachelor's degree or equivalent in education, training and experience and at least 2 years of related experience.
Demonstrated ability to direct a multi-disciplinary or varied constituency group toward a common goal.
Experience with the public in service or occupational roles.
Leadership experience within occupational role.
Flexible hours required.
Able to adapt to flexible work environments (office, clinical area, community outreach, home visits)
Able to demonstrate flexibility in workload/work hours to meet critical deadlines.
Professional and proficient phone, interpersonal and written communication skills.
Able to multitask in a diverse and demanding environment with frequently shifting priorities.
Proactive, extremely organized and detail-oriented.
Strong record of interpersonal engagement.
Able to demonstrate the ability to balance both working independently and collaboratively.
Ability to interact with multiple levels of institutional personnel and leaders.
S/he must display high level of confidentiality and administrative skills to support a senior faculty member with a diverse administrative portfolio of activities.
Strong computer literacy for communication, scheduling, publication and presentations required.
Strong commitment to equity, diversity, and inclusion.
Must successfully complete systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 514919
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.