When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion and dedication pulses through Cedars-Sinai, and it's just one of the many reasons we've achieved our fifth consecutive Magnet designation for nursing excellence. From working with a team of dedicated healthcare professionals to using state-of-the-art facilities, you'll have everything needed to do something incredible--for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America's Best Hospitals.
As a Program/Project Coordinator in the General Surgery department, you will provide strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.
Primary Duties and Responsibilities:
* Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, communication with management and/or stakeholders. * Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership. * Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization. * Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project. * Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed. * Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance. * May provide feedback to management and make recommendations regarding program/project operations and/or procedures.
Provides wide range and complex administrative support to the Division of General Surgery and Plastic & Reconstructive Surgery in order to organize and foster divisional growth/development.
Duties include: - Schedules meetings and maintains optimal schedules. - Prepares presentations, reports, and other professional materials. - Coordinates fellowship programs, including recruitment, onboarding, evaluations, and rotations. - Maintains up-to-date academic portfolios, including CVs, publications, credentials, checkbook. - Coordinates events, including interactions with international health. - Makes travel arrangements. - Designs tracking systems for the divisions for easy reporting and retrieval. - Serves as the principal administrative liaison for external contacts. - Acts as point person for new faculty onboarding within the division.
*Leads or co-leads efforts to streamline or roll out new processes/business practices.
Duties include: - Manages projects from ideation to implementation. - Communicates with affected stakeholders. - Tracks progress and identifies course correction as needed. - Formalizes practices through job aids and reference materials. - Partners with Division leadership to understand needs and ensure they are relayed appropriately.
High School Diploma/GED, required.
Bachelor's Degree in Healthcare, Business Administration, Management or related field, preferred.
Experience and Skillset:
2 years of progressively responsible administrative or strategic support experience, required.
3 years of organizational program/project coordination/support experience; utilizing program/project management and development procedures, preferred.
Ability to promote and foster participation/collaboration among individuals and groups.
Ability to initiate, plan, design, execute, and monitor project(s).
Ability to apply knowledge of information software and/or hardware to provide solutions and/or support.
Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).
Ability to work within tight timeframes and meet strict deadlines- Novice
Ability to demonstrate time management and priority setting skills.
Working Title: Program Coordinator - General Surgery - Full-Time
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.