Reporting to the Head Coach for Men's Ice Hockey, the Director of Operations must be proficient in forecasting the needs of the Staff and the entire program. It is essential to understand the schedule and season segments to plan according to complete all tasks on time. This position manages the daily operations for a Division I Men's Ice Hockey inter-collegiate program. Works directly with numerous areas within the Department of Athletics, such as marketing, ticket office, athletic communications, equipment room, scheduling and travel, finance, facilities and operations, development, and compliance.
This is a 50% of full-time position from September 1 - May 31 with a seasonal leave from June 1 - August 31.
Maintain the Arms software program for Compliance and Cara logs in a timely manner
Maintain the Sports You software in a timely manner
Schedule and administer all zoom calls at the request of Head Coach
Pick up mail at the Murr Center daily
Be the direct conduit to support Staff
Strength and Conditioning
Sports Medicine Department
Assists the marketing and event management departments in creating an exciting, safe, and entertaining game atmosphere
Assists with the coordination of the ice rink schedule
Manages complimentary ticket lists for all games
In conjunction with the Head Coach, develops and manages the team travel budgets
In conjunction with the Head Coach, manages the operating budget
Maintain expense reports and CC expenses through Concur software on time
In conjunction with the Head Coach or appointed staff member, creates a competitive schedule for the following year(s). Works directly with opposing coaches, Directors of Athletics, and other resources to create a list of potential opponents and negotiates dates, times, and guarantees
Schedule team travel including but not limited to bus, hotels, meals, facility needs, practice ice, video needs, rooming assignments, detailed itineraries to the team in a timely manner
Schedule vacation meals and pre-and post-game meals
All pre scout games uploaded as directed by the Staff
All pre scout games compiled and organized as directed by the Staff
Video each practice
Label and organize drills post-practice in the XOS database
Master schedule of video assignments developed and posted in the coaches room
Organize interns and volunteers
Breakdown video in-game for in between period and post-game review
Upload game on the league and Instat software portal immediately after the game
Distribute to the coaching staff the game shifts (InStat) from the recruits submitted by the Staff
Maintain a master list of all Coaches and Staff in every recruitable league
Contact all teams in US and Canada for complete rosters
Develop a Master schedule of all recruiting events
Contact Coaches or GMs before recruiting events to secure line charts
Assist the Staff with any aspect of recruiting as allowed by Harvard and the NCAA
ALUMNI RELATIONS and COMMUNITY OUTREACH:
Works with the Varsity Club to plan and implement alumni relations events
Creates and distributes electronic communications to alumni and hockey fans
Creates and implements a community outreach program
In conjunction with the Head Coach and Assistant coaches, administer all aspects of summer camps, including but not limited to: Brochure, campers, staff, support staff, equipment, schedules, budget, ice and facility reservations, post-camp reviews
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
At least three years' experience in intercollegiate ice hockey athletics as a player, coach, or administrator required.
Bachelor's degree preferred.
Strong interpersonal and managerial skills.
Demonstrated proficiency in the use of technology inclusive of XOS, Arms, Sports You, InStat, and with Microsoft Office programs.
Knowledge of the role that athletics plays in a University setting.
Proven written and communication skills essential, and must have the ability to work independently and to exercise judgment and discretion.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54206BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.