At the Long Island State Veterans Home, our Assistant Director of Human Resources is a valuable member of our team. The nature of the work primarily consists of monitoring department compliance with NYS Civil Service, SUNY policies, collective bargaining agreements, SBU and SBUH polices with respect to recruitment, employee relations, labor relations, performance management and employee leaves. Under the supervision of the Director of Human Resources, the Assistant Director of Human Resources will provide human resources support to employees at the Long Island State Veterans Home related to recruiting/onboarding, leave management, corrective feedback and performance feedback.
Duties of the Assistant Director of Human Resources may include the following but are not limited to:
Employee Relations - Provide expertise and leadership in the development and implementation of a broad based employee relations program, including significant components in employee activities, employee recognition, coaching, counseling and mentoring. Develop and implement employee training and development programs including but not limited to communication skills, teambuilding, supervision, leadership development and diversity.
Labor Relations - Function as labor relation's consultant for all Human Resources staff and LISVH Managers regarding Bargaining Unit contract interpretation and work to ensure the consistent and equitable application of the provisions of these Agreements and policies, procedures and laws pertaining to the workplace. In collaboration with Director of Human Resources investigate and document DHR, EEO and other legal actions. Interpret matters regarding salaries, union contracts, civil service rules and regulations, leaves and general University and Long Island State Veterans Home policies. Investigate and resolve up-and-coming disciplinary matters; provide guidance to managers and employees. Conduct grievance hearings; and recommend resolution to grievances to the HR Director that are pursuant to the provisions of the Collective Bargaining Agreements. Investigate and prepare cases of attendance abuse and employee misconduct. Recommend resolutions and prepare notice of discipline charges for review by HR Director. In consultation with HR Director, orchestrate settlements, and implement penalties. May be called upon to assist Director in presenting cases at Expedited and 2nd Step hearings. Working in conjunction with CSEA Labor Union, coordinate and arrange "on-the-job training" for Construction Trades.
Human Resources - Responsible for overseeing the HR staff in day-to-day operations which includes calculation and computer input of all appointments, terminations, extensions and reactivations as well as processing leaves of absences including FMLA & Workers Compensation. Annual review of Exit Interviews and Accident reports. Assist HR Director in Classification & Compensation analysis for wide-range of new appointments and promotions for Professional and Management positions. Responsible for ensuring salary surveys are completed timely. Responsible for creating, updating, reclassifying and verifying line numbers in the SUNY and Civil Service systems. Reconcile line management activity and maintain and monitor vacant line pool and produce reports as needed. Oversee criminal background checks, fingerprints and sexual offender registry: Conducts, reviews, and ensures compliance. Ensure compliance with DOH and Suffolk County Law.
Recruitment - Interact with HR staff to manage search processes for Professional and Management positions as well as classified positions including: advertising, postings and interviewing applicants ensuring regulatory compliance. Work with staff to coordinate new appointments, including required notices and letters. Interpret Department of Civil Service, SUNY and other regulatory agencies policies and procedures. Performance Management - In conjunction with HR Director, assist departments with alignment of employee performance expectations and organizational goals. Provide constructive and proactive feedback regarding the performance programs and evaluations. Ensure compliance of LISVH policy, DOL and VA regulations as it pertains to performance programs and evaluations.
Act as ombudsperson, linking management and staff to resolve problems and make recommendations to the Director.
VA & DOH Survey Preparation.
Special projects such as policy & procedure manual update and other projects as needed.
Master's Degree in Human Resources or related field. A minimum of 3 years of professional experience working in Human Resources. In lieu of Master's Degree, Bachelor's Degree in Human Resources or related field and 5 years of professional experience working in Human Resources. Excellent interpersonal, oral and written communication skills. Proficiency in MS Office applications. Working knowledge of FMLA law, Workers Compensation and Negotiated Bargaining Agreements. Experience with Human Resources related computer applications (ie. PeopleSoft, Kronos).
SHRM/SPHR certification. Experience working in a healthcare environment. SUNY or NYS Labor Relations experience. Experience working with automated talent management system. Working knowledge of NYS Department of Health rules and regulations; background working in a civil service environment.
Posting Overview: The position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate was identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Resume/CV and cover letter should be included with the online application.
Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries.
The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.
Essential Position: This position has been designated as an essential position based on the duties of the job and the functions performed. This means that when the Long Island State Veterans Home is faced with an emergency, employees in such positions are required to remain at their work location or to report to work.
The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.
The use of Vacation or Personal Leave accruals during the first 6 months of employment will not be authorized unless prior approval has been granted by Human Resources.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation, submit three (3) written references, and provide a copy of the required license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The Long Island State Veterans Home , located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded. We care for America's heroes every day.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.
Visit ourWHY WORK HEREpage to learn about the total rewards we offer.
Official Job Title: Senior Personnel Associate
Job Field: Human Resources
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Human Resources-Long Island State Veterans Home
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 AM - 5:00 PM Pass Days: Sat, Sun
Posting Start Date: May 25, 2021
Posting End Date: Aug 24, 2021, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: MP4
Internal Number: 2101876
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.