Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initital Review Date (IRD) for this recruitment is: 06-07-2021
Dept Marketing Statement In consultation with a faculty advisory committee, and under general direction of the Department Manager, the Health Sciences Internship Coordinator has primary responsibility for the maintenance of the education standards and effective functioning of the Health Sciences Internship Program.
Using skills as a seasoned, experienced student services professional, provides the full range of student services within an organization such as an academic department, school, or college. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the organization. Advises faculty and management on a variety of student issues. Works with the department's / school's / college's management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair / dean and faculty of the department / school / college. May administer funds for student programs.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $55,000 - $62,500/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day, Evenings
Employee Classification: This is a Career appointment
Job Duties 30% - Internship Development and Agency Outreach/PR
Research opportunities for student internships related to human health in hospitals, clinics, and private and public agencies. Initiate and maintain relationships with potential internship providers, assist providers in understanding academic program requirements, and determine appropriateness of internship opportunities. Develop and make presentations to health care directors, administrators and providers in order to solicit internship opportunities. Develop and implement policies, negotiate terms, and formulate clinical agreements/affiliations enabling UCSC undergraduate students to shadow physicians and medical professionals in off-campus agencies/ institutions: liaise with campus risk manager and campus counsel as needed to understand current campus policy and facilitate the agreements. Develop short and long-term strategies for continued management of the program within the limit of the community's Medical/Clinical opportunities. Represent the University as a board member of the Cruzmed Foundation, a charitable arm of the County Medical Society.
35% - Student Assessment and Progress
Serve as primary contact for students seeking internships. Assess academic interests, career goals, and suggest appropriate internship opportunities. Assist students in preparing for off-campus learning experiences. Answer questions and resolve problems. Create and maintain student files.
Analyze student qualifications and internships to optimize the limited community placements among the participating student cohort each quarter.
Monitor student progress during the internship through personal, email or phone contact and site visits. Serve as departmental representative for signature authority, independently determining which issues require faculty involvement. Follow up with students at risk of not meeting their internship commitment. Contact faculty sponsors as needed.
Process (review, store, transmit) PII (Personal Identity Information) under California State Law for students each quarter as part of their clearance process required for participate in clinical, medical settings, as well as the requirements of each health organization. Handle background checks and drug testing results.
15% - Course Enrollment Management
Recommend curricular changes to faculty. Full management for the required BIOL 189 3-unit internship course, offered every quarter (including Summer). Screen and place students, monitor placements, conduct site visits, read and evaluate the submitted work and issue the grades. Select and secure guest speakers for the course. Approximately 100 students take the course every year.
Maintain educational standards of internship learning experiences in accordance with policies set by the department.
Advise faculty on development of field components for courses, group internships, senior internships, and special programs. Recommend curricular changes to Chair and department curriculum committee.
Serve as a campus resource on the health sciences major and on the health sciences in general.
10% - Learning Support Program
Establish a learning support program by developing student enrichment activities. Identify and invite guest speakers from the medical community and related areas. Acquire current information about appropriate career fields and employment requirements, trends, and salaries. Refer students to workshops, co-curricular programs and other resources to support their career interests. Act as advisor to relevant student groups and clubs.
5% - Data collection
Collect participant and provider data, and develop and maintain database of internships. Design and produce reports from database. Analyze reports and modify the program to ensure that students meet internship requirements and that agreements with agencies are maintained, consulting with faculty committee when necessary.
5% - On-campus Public Relations
Prepare announcements and promotional materials to advertise internship opportunities to students and faculty. Produce copy for student handbook, UCSC General Catalog, and other written and electronic publications.
Develop and make presentations to students, staff, and faculty at orientation and advising events. Participate in outreach and pipeline activities.
Develop and maintain contact with other campus internship coordinators to share information, develop joint initiatives where appropriate, reduce duplication of effort, and collaborate to provide good service to students and faculty.
Provide coordination with faculty, Biology Undergraduate Advising staff and Health Sciences Career Advising staff to ensure students receive consistent information about internship opportunities and obligations and that services and support activities among the units are clearly delineated.
Bachelor's degree in related area and / or equivalent experience / training.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Ability in problem identification and reasoning.
Ability to develop original ideas to solve problems.
Multicultural competencies; ability to work with diverse populations.
Skills in service orientation, organization, active listening, and critical thinking.
Strong interpersonal skills.
Excellent organizational and time management skills sufficient to independently set priorities and maintain a professional manner within a complex and fast-paced environment with competing needs and requiring attention to detail.
Public speaking skills sufficient to make presentations to large and small audiences.
Ability to work well independently and as part of a team.
The ability to maintain a high level of professionalism in all circumstances.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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