The Coordinator for Faculty Recruitment and Appointments is responsible for coordinating the recruitment, onboarding, and appointment process for School of Medicine faculty and ensuring adherence to organizational policies and procedures. This position is also responsible for managing on-going and new projects related to all academic appointments at TCU and the UNTHSC School of Medicine.
Duties & Essential Job Functions:
1. Processes all academic appointment-related transactions including the coordination of faculty actions by preparing faculty appointment portfolios, contracts, salary letters and preparing and routing personnel action forms, termination records, and updates faculty salary information; ensures adherence to organizational policies and practices. 2. Works independently and as part of a team to ensure timely and accurate new appointments and faculty titles and changes of status for all School of Medicine faculty. 3. Manages receipt and review of electronic appointment information; applies appointment policies and guidelines to review; actively monitors and reconciles discrepancies. 4. Oversees timelines and appropriateness of appointments exercising judgment and discretion in resolving issues for the various faculty appointment levels. 5. Coordinates faculty hiring and appointment by communication to faculty the payroll process and payment options; contracting facilities to verify degrees, creating and modifying confidential faculty, credential files and informational databases, search information for faculty. 6. Ensures accurate faculty data is entered into the school faculty management system and ensures quality control and integrity of faculty records within the School faculty system as well as university records. 7. Prepares confidential reports for use by various constituencies (internal and external) on an ongoing basis. 8. Liaises with internal offices to develop and maintain working partnerships (Human Resources, Office fo the Provost, and School of Medicine academic departments) and works proactively and collaboratively on process and ensuring data integrity for School of Medicine faculty appointments. 9. Administers, coordinates and develops events and activities involved in assigned programs and projects. 10. Serves as administrative support to Direct, Faculty Affairs and Development, the Associate Dean, Faculty Affairs and Development. 11. Assists with the planning and logistical support for all Faculty Affairs data initiatives. 12. Perform other related duties as assigned.
Required Education & Experience:
• Bachelor’s degree and 2 plus years of progressively responsible experience in higher education and knowledge of University academic structure, policies and procedures or • 6 plus years’ experience in higher education and knowledge of University academic structure, policies and procedures.
Preferred Education & Experience:
• Experience with medical school faculty affairs and appointment policies and processes. • Experience working with web-based HR systems, particularly PeopleSoft.
• Knowledge of faculty affairs. • Knowledge of academic appointments processes and policies. • Knowledge of Federal regulations concerning equal opportunity, and affirmative action. • Skill in the use of Microsoft Office to include Word, Excel and Outlook. • Skill in the use of database management. • Skill in organization with strong attention to detail. • Ability to manage multiple projects and meet deadlines. • Ability to evaluate and implement processes to improve operations. • Ability to clearly communicate information. • Ability to communicate professionally and effectively, both orally and in writing. • Ability to maintain confidentiality.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information. • Able to speak (enunciate) clearly in conversation and general communication. • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. • Lifting and moving objects and equipment up to 10 lbs.
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. • There are no harmful environmental conditions present for this job. • The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
Internal Number: 496941
About Texas Christian University
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