As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Cardiovascular Health Research Unit (CHRU) within the Division of General Internal Medicine has an outstanding opportunity for a 100% FTE Program Operations Specialist. The Program Operations Specialist will work among a multi-disciplinary team of researchers, research and administrative staff managing grants and contracts for the CHRU's various ongoing projects. This position will work directly with the CHRU Manager of Program Operations, co-directors and principal investigators and will be responsible for post award technical budget and fiscal analysis, evaluation, interpretation and reporting using sponsor, university and departmental policies and procedures.
The purpose of this position is oversight and administration of a subset of grants and contracts in the Cardiovascular Health Research Unit (CHRU) with over $10M annual expenditures. The position is responsible for providing strategic post-award administration and reporting for more than 8 faculty members within the Unit, ensuring compliance with budget and fiscal policies, procedures, monitoring, and reporting for research grants and contracts. The Post Award Grant Specialist exercises independent judgment.
POST-AWARD ADMINISTRATION (Budgeting, Analysis, and Reporting (65%)
Manage a portfolio of research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, and reporting for research grants and contracts. Activities include:
Research, interpret, and implement funding agency fiscal guidelines and rules.
Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes.
Initiate and monitor sub-budget allocations and subcontract accounts; coordinate with other UW departments and external partners.
Monitor financial activity on grants and contracts, use department templates to create detailed budget forecasts.
Prepare, analyze and distribute budget reports to principal investigators using department template and custom reports. Take corrective action to respond to budget variances.
Review expenditures for compliance and correct/adjust transactions as needed.
Communicate effectively with principal investigators and the Office of Sponsored Programs (OSP).
Facilitate closeout process for awards. Verify that final sponsor reports have been submitted on time, that proof of final submissions have been properly documented and are on record with OSP and GCA as needed.
SUB-AWARD MANAGEMENT (25%)
Initiate subcontracts and monitor for compliance with financial terms and conditions.
Facilitate subcontract communications to facilitate interim and final reports.
Review subcontract invoices and facilitate payment
OTHER DUTIES (10%)
Coordinate faculty effort commitments and reporting. Attend administrative meetings; participate in the School, College and UW meetings for grants managers.
Continually learn best practices and new requirements for grants and contracts and disseminate information to faculty and program staff
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor's Degree in Business Administration or related field and at least 2 years' experience
Position requires independence, initiative, time management and organizational skills, excellent communication skills and a sound understanding of priorities and financial principles and accounting practices.
Ability to represent the associate director for research operations and the CHRU in interactions with a wide range of individuals, and institutions and organizations.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Working knowledge of UW systems, including SAGE, Workday, My Financial Desktop, as well as NIH online application website (NIH Assist) and eRA Commons.
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.