Provide executive level secretarial support for Associate Dean of Clinics, College of Dentistry and Clinic Administration. In-person presence is critical for this position.
Greet visitors and direct them to the appropriate department or individual.
Receive inquiries relative to all aspects of Clinic Administration. Exhibits professionalism, confidentiality, and discretion in obtaining and providing factual and confidential information. Answer phone, take messages, check voicemail. Make copies and scan documents for Clinic Admin staff.
Manage administrative and patient-care schedules for Associate Dean of Clinics and Director of Clinics, including Outlook calendar and Axium provider schedule. Attach "Recalls" to appointments in Axium report.
Arrange meetings, book rooms, prepare agendas and take/distribute minutes. Organize multiple department activities and special events (schedule room, order food, etc). Coordinate calendars of Associate Dean and multiple administrators. Facilitates travel requests and TEV's where needed.
Assist with annual regional dental board examination hosted by College of Dentistry, working closely with the Iowa Dental Board and dental board examiners. Book conference rooms and handle other event needs. Provide assistance as needed the day of the exam(s) - may occur on weekends (twice/year).
Maintain and file documents and communication for the Associate Dean of Clinics and the Director of Patient Care, both hard copies and electronic files. Responsible to update and maintain Clinic Admin distribution lists, such as FGP, Front Line Staff, etc.
Assist with compliances with various policies and procedures. Analyze and monitor information and reports.
Reconcile Associate Dean's and Departmental P-card expense monthly.
Run AxiUm reports on behalf of Clinic Admin.
Organize and order office supplies as needed.
Assist with provider credentialing process.
Distribute parking passes for patients and Adjuncts as appropriate and per collegiate policy/procedure; monitor parking pass log for discrepancies.
Other duties and responsibilities as assigned.
In order to be considered for an interview, applicants must upload (and mark as "Relevant File") to their submission:
* cover letter,
* resume, and
* 3 names of professional reference.
Job opening are posted for a minimum of 10 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact CODRequisitions@uiowa.edu.
Successful candidates will be subject to a criminal background check.
100% Secretary IV - GB53 (Merit - Confidential)
College of Dentistry - Clinic Administration
Location: Dental Science Building (Iowa City, IA)
Hours of Work:
Monday - Friday, 8:00am - 5:00pm
May require occasional overtime.
MINIMUM ELIGIBILITY REQUIREMENTS:
Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to five years of full-time employment and includes the use of word processing.
HIGHLY Desirable Qualifications:
Experience with secretarial duties, to include:
managing multiple schedules and arranging meetings,
filing, copying, scanning, etc.
Demonstrated high level of confidentiality
Demonstrated exceptional Customer Service experience
Proficiency in Microsoft applications including Outlook, Excel, and Word.
Demonstrated excellent written and verbal communication skills
Work history that reflects experience working in a diverse environment.
Work experience managing multiple projects demonstrating time management, prioritization and planning.
Work experience that demonstrates attention to detail.
Experience creating agendas and taking minutes;
Experience running and analyzing various reports.
Experience w/electronic healthcare records and HIPAA.
Event planning experience.
Work experience that demonstrates ability to work independently with appropriate guidance and as part of a team.
Some knowledge of University policies, procedures, and regulations.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Provide executive level secretarial support for Associate Dean of Clinics, College of Dentistry and Clinic Administration.
Internal Number: 21002627_1621548765
About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.