Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). In lieu of a degree, four years of full-time directly related experience, or a combination of higher education and experience totaling four years may be considered. Five years of full-time directly related experience. Two years of supervisory experience relating to structural and/or building construction, hardscapes, and grounds. Possesses a working knowledge of OSHA, JCAHO, DOH, NY uniform fire prevention, and building codes. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications: Five (5) years of progressively responsible experience working with contract services including the soliciting, monitoring, and evaluation of required services. Five (5) years of experience in snow removal operations in a University setting, which includes the monitoring of contractor services during snow/ice events and the procuring of salt. Three (3) years of experience in roofing and masonry. Experience working with Unions. Knowledge of safety and health regulations/codes. Proficiency in the State Procurement System, including the writing of requisitions, reviewing invoices, and authorizing payment. Ability to write and review contract bid specifications.
Position Summary: The Campus Ground and Hardscape Manager will be responsible for the day-to-day operations of both the Facilities Operations and Residential Operations , grounds, roadways, sidewalks, curbs, and masonry repairs. The Campus Grounds and Hardscape Manager is also responsible for 24/7 snow and ice removal for all Facilities Operations and Residential Operations roadways, parking lots, garages, and sidewalks. The position will also be responsible for managing internal crews and contracted services for these trades. The managing of these crews and projects will include, timesheet approval, OT authorizations, personnel management, material orders, work schedules, labor reporting, contract development, contract management, budgeting, and approval of invoices. The position must plan, organize, and direct the execution of various special and Capital Projects outside of normal department responsibilities. He or she must meet with individuals and/or groups associated with the University, including, but not limited to, the Emergency Management Office, UPD, Conference and Events, Athletics, and Conference and Events. He or she is responsible for emergency response and coordination in critical situations and must respond to structural maintenance and grounds after-hour calls. The ideal candidate will possess excellent verbal and written communication skills.
Duties: Facilities Operations: Directs in-house and contract labor for Facilities Operations as assigned to grounds maintenance, roads, sidewalks, curbs, paving, and masonry. Ensure grounds, roadways, paving, walkways, indoor and outdoor pond, and fountain structures are inspected and repaired as required. Administer the upkeep and repair of all windows, doors, and glass on campus for all academic buildings. Ensure areas, where glass breakage occurs, are safely barricaded and repairs are handled expeditiously. Follow up and perform regular quality control inspections of work performed by in-house staff and outside contractors. Ensure that all resources required to support work are provided for, including materials, equipment, personnel, and funding, to complete the assigned work in the most economical, efficient, and timely manner possible with minimal inconvenience to the campus community. Use a variety of computer programs to maintain inventory, manage work orders, schedule projects, develop maintenance schedules, maintain personnel records, and manage funding requirements. Ensure the general safety, health, and comfort of students, faculty, and staff.
Residential Operations: Direct in-house and contract labor for Residential Operations for grounds, roads, sidewalks, curbs, paving, and masonry. Inspect, repair, and maintain all Residential grounds, roads, sidewalks, curbs, paving, and masonry to ensure safety. Inspect masonry stairways to ensure they are structurally sound and safe for use. Develop a maintenance schedule for all Residential building grounds, roads, sidewalks, curbs, paving, and masonry. Follow-up and perform regular quality control inspections. Ensure that all resources required to support work are provided for, including materials, equipment, personnel, and funding, to complete the assigned work in the most economical, efficient, and timely manner possible with minimal inconvenience to the campus community. Encumber funding for all project-related activities. Monitor budgets, track expenditures, and approve invoices. Ensure the general safety, health, and comfort of students, faculty, and staff.
Direct, plan, and organize University snow and ice removal program. Oversee in-house and outside contracted staff to efficiently keep university roads safe and passable during all emergencies, such as snow/icing conditions, snow/ice storms, rainstorms, windstorms, floods, hurricanes, etc. Order supplies and keeps current inventory and storage areas organized and in good condition. During emergencies and weather-related storms be available 24/7 to coordinate and direct both in-house staff and contracted labor. Manage, coordinate and compile all storm-related activity and documents (i.e. sign-in sheets, staffing, OT, deliveries, inventory levels, usage by area, and equipment.) Ensure that the Hospital, East Campus, West Campus, Campus Residences, Southampton Campus, and offsite properties have enough bulk and bag salt/sand on hand at all times to ensure the safety of all University roads and walkways. Approve payment of all supply and labor invoices.
Management and development of all campuses' (Southampton, West campus, R&D campus) landscaping and horticulture. This includes, but is not limited to, surveying, mapping, recording, and reporting to senior management regarding the landscape and horticulture of all campuses. Provide horticultural technical guidance for the ground maintenance program. Oversee the Landscape Coordinator in the management of the campus greenhouse operation, ordering of materials, propagation of annuals, and formulation of organic planting, materials, and beds. Oversee the Landscape Coordinator in planning, planting, and maintaining appropriate accent beds of perennials, annuals, and bulbs. Oversee the Landscape Coordinator in planting and maintaining all annuals for campuses. Oversee all phases of tree planting and maintenance including selective trimming of native woods and control of underbrush to enhance the campus appearance. Manage the routine maintenance of woody and ornamental shrubs and administer harvesting programs. Ensure all exterior university programs are well supported.
Serve customers by providing current project status, frequent updates, and consistent feedback. Liaison with all appropriate parties to ensure that Facilities Operations and Residential Operations is effectively supporting the instructional, research, and public service mission of the University. Perform periodic special campus-wide inspections to determine work required on campus grounds and hardscapes for Facilities Operations and Residential Operations is scheduled and performed. Determine short and long-range needs for grounds, snow and ice removal, roadways, masonry, and roofing to improve customer satisfaction. Develop and prepare cost estimates for planned projects. Provide plans, specifications, and approvals for all proposed projects. Identify and advocate for projects beyond available resources to provide for the continued improvement and growth of the University. Manage contracts and project-related budgets
Assist in the development of the operating budget. Make recommendations for increases in operating funding for contract services and operational changes. Monitor expenses for grounds, roofs, masonry, glass, and snow/ice removal budgets. Approve invoices, request operating budget and special project funding as needed. Work closely with the Director of Business Management to ensure all project-related work is accounted for and expenses are within operating budget.
Work with the Assistant Director of Contract Management to develop contract specifications and evaluate contractor proposals before bid award by Procurement. Review and inspect project services and material orders to ensure products and services meet contractual obligations, ensure requisitions and invoices are accurate. Assess services provided to ensure that Facilities Operations effectively supports the University, healthcare, instructional, research, and public service programs.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Official Job Title: Associate Facilities Program Coordinator
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Facilities Operations-Stony Brook University
Schedule : Full-time Shift : Day Shift Shift Hours : 6:00 AM - 2:30 PM
Posting Start Date: Jun 23, 2021
Posting End Date: Aug 24, 2021, 3:59:00 AM
Salary: Commensurate with Experience
Salary Grade: SL4
Appointment Type: Term
Internal Number: 2100773
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.