At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
The Administrative Associate III will be responsible for:
Transcribes and types correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology. Prepares documents requiring stylized formats and lettering or graphics using specialized software. Proofreads and edits materials for grammar, punctuation and spelling.
Answers, screens and routes calls and greets and directs visitors and staff. Provides routine information within scope of knowledge and authority. Receives, screens and drafts responses to correspondence.
Schedules appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders supplies and equipment and prepares agenda and other materials. Prepares travel arrangements. Assists in organizing and scheduling conferences, seminars and other programs or events.
Obtains outside medical records and images as needed
Maintains physician schedules and communicates to appropriate teams
Faxing, scanning and filing of patient information
Maintains physician licensure and hospital appointments- initial applications as necessary and all renewals
Maintains physician Curriculum Vitae (CVs)
Maintains departmental files, records and databases. Enters information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information as needed. Maintains department/office library of reference books, journals, slides, films and other materials.
Prepares, routes, and tracks routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors.
Plans, prioritizes and delegates work assignments and monitors performance, providing feedback and guidance as needed. Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative problems and issues. Trains and orients new personnel.
To qualify, you must have:
Work requires a high school level of educational development and two years of administrative experience.
Work requires an in-depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.
Work requires initiative in improving operations within area/department, and the ability to assists in implementing changes.
Work requires the ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes. Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3138216
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.