Full-time team coordinator for the Alumni Engagement Department. Reporting to the Executive Director, this position will assist with budget management, alumni awards and employee and Board of Director programs and processes. The position provides marketing materials for alumni engagement programs.
Manage Alumni Association budget process inclusive of coding, deposits, refunds, money market account, salaries, Parks Alumni House transactions and Alumni Association committee budgets in collaboration with the Assistant Director of Advancement Financial Services. Ensure staff is compliant with budget and PCI processes. Provide budget updates monthly to executive director and board; work with Assistant Director of Financial Services to provide bimonthly reports and balance statements. Manage fraud reduction processes. Manage annual audit and present report to executive director and board. Work with multiple campus constituents to provide revenue stream reports and projections.
Responsible for all alumni awards. Manage Alumni Association alumni awards from recruitment to presentation ceremony. Ensure rubric and marketing is created in advance of recruitment. Focus marketing to increase overall applications with a focus on historically underrepresented groups and obtain unbiased selection training for board committee members. Create and implement inductee ceremony and experience. Liaison with campus departments to recruit alumni keynotes and provide alumni awardee experiences. Execute the honorary degree dinner and half century commencement experience annually. Provide C-Club Hall of Fame inductee experience annually.
Programs and Processes
Manage Alumni Engagement employee experience, inclusive of Parks Alumni House team. Responsibilities include onboarding, training, event software management and event and office material acquisition. Ensure all employees are trained on student and alumni confidentiality standards. Manage all employee operational needs. Supervise one to four work study students.
Manage Alumni Association Board of Director processes and meetings. Provide training on board software. Organize board meeting weekends inclusive of board events and meetings, lodging and remote attendance experience. Manage board committee meetings for eight committees and additional ad-hoc committees. Track board expectation completion for board compliance committee.
Departmental Duties and General Operations Support
Assist with the marketing, creation and execution of alumni events and initiatives.
Create written and web material to market events and student and alumni engagement initiatives.
Manage alumni and departmental requests including newsletters, surveys and event marketing. Includes management of social media messaging inboxes. Manage and solve elevated alumni concerns/complaints.
Provide quarterly event assistance or lodging at the Parks Alumni House. Serve as a backup to the Lodging and Events Coordinator at the Parks Alumni House and Alumni Engagement secretary when needed.
As the team coordinator you will demonstrate your commitment to treat others at all levels of the organization with fairness and respect; understanding and appreciation of diversity, equity and inclusion in the workplace; desire and ability to promote an environment of inclusive excellence; and lead with customer-centric focus on providing exceptional quality and service; and, use your passion or creativity, for excellence and continuous improvement.
1 year of related experience.
Willingness and ability to work occasional evenings and weekends.
2 or more years of related experience.
Budgeting and/or financial experience.
Demonstrated familiarity with iModules and/or budget software.
Event planning and/or other event industry experience.
Not-for-Profit, education, or similarly complex organization experience.
Event and/or program marketing experience.
Internal Number: 4785
About SUNY Cortland
SUNY Cortland is one of 64 campuses in the State University of New York system. The State University of New York is a quality public university that combines world-renowned faculty, dedicated staff, and a truly diverse body of talented students to pursue its mission in every corner of the state: "to learn, to search, to serve."