The CUNY School of Labor and Urban Studies (SLU) offers undergraduate and graduate degree programs in Labor Studies and Urban and Community Studies that are designed to meet the needs of working adults as well as traditional-age college students who seek to learn more about the challenges confronting poor and working-class populations in the workplace and in the community. Additionally, SLU collaborates with other units of CUNY to offer a broad range of college-credit programs designed to give workers the academic and technical skills needed for professional advancement. Its faculty includes distinguished scholars in the social sciences as well as expert practitioners in government, labor, and public service.
The Worker Education Administrative Coordinator will report to Director of Worker Education or his/her designee and provides administrative support for worker education programs at SLU and partnering CUNY colleges.
Duties and Responsibilities:
Assist in the preparation, organization, and monitoring of a variety of workshops and trainings including registration, organizing program materials and preparing fliers, intake forms, sign-in sheets, students' rosters, etc.
Assist with recruitment outreach, orientation and various information sessions including drafting communications, tracking, and necessary follow up communications.
Data entry, including cleaning up and merging data for the Worker Education programs, workshops and courses; prepare data summaries, surveys and workshop evaluation charts and tables as needed.
Maintain accurate calendars for all activities for the program and assist with the scheduling of team meetings, conference calls and meeting spaces.
Assist with maintaining worker education programs' social media and website.
Collect, organize, and submit department timesheets, monitor hours allocations for part-time staff.
Coordinate efficient office procedures, equipment and technical arrangements, and maintain office databases, expenditures and reporting.
Assist with ordering supplies purchase orders and preparing payment requests and be the liaison with the school's business office.
Bachelor's Degree required.
Two years administrative working experience with satisfactory computer skills including Microsoft Office 365, SharePoint, Dropbox, Zoom and various social media platforms.
Working experience with the different online platforms such as CUNYFirst, Constant Contact, Eventbrite, is preferred
Excellent communication skills.
Experience with data summaries.
Experience with the workforce development/ union related adult and worker education programs.
Ability to possibly work some evenings and weekends, plus travel throughout the five boroughs.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
Assistant to HEO
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
MPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after July 1, 2019
City of New York employees and employees of Participating Employers and their eligible dependents
hired on or after July 1, 2019 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day.
Only after the 365th day can the employee participate in any Annual Fall Transfer Period.
An employee who needs to request an exemption from the required enrollment in the HIP HMO
Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An
employee, or eligible dependent, must meet certain criteria and the request must be approved by
EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 22430
About CUNY School of Labor and Urban Studies
The CUNY School of Labor and Urban Studies (SLU) offers undergraduate and graduate degree programs in Labor Studies and Urban Studies that are designed to meet the needs of working adults as well as traditional-age college students who seek to learn more about the challenges confronting poor and working class populations in the workplace and in the community. It also collaborates with other units of CUNY to offer a range of college-credit programs designed to give workers the academic and technical skills they need for professional advancement. Its faculty includes distinguished scholars in the social sciences as well as expert practitioners in government, labor, and public service. In addition to its academic programs, SLU sponsors research; organizes forums and conferences; and publishes a national journal, New Labor Forum: A journal of ideas, analysis, and debate.