University of Iowa Health Care Department of Internal Medicine, is seeking a Human Resources Associate to enhance the operations of the Department of Internal Medicine by providing advice and guidance to the unit leadership and its employees and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR transactions and maintenance of employee information, consultation, compliance, compensation and employment, reward and recognition, performance and leave management, communication and strategic planning and analysis. Duties to include:
Talent Management & Engagement
Work with HR Generalist as needed to coordinate recruitment activities for P&S (non-bargaining), SEIU, merit and postdoctoral research scholar positions.
Schedule interviews and serve on search committees. Develop interview questions and work samples, as needed.
Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee.
Assist HR Director in rewarding and recognizing employees. Work with managers on exceptional performance award for employees, SPOT awards, career advancements and promotions.
HR Program Administration & Operations
Manage faculty annual review process (January - April).
Assist with faculty promotions/reappointments.
Manage specified-term appointment process, work with managers to extend appointments as needed and inform director of performance concerns.
Facilitate job shadow experiences within Internal Medicine; ensure compliance with UIHC and University policies.
Backup for payroll - review and audit timecards; ensure compliance with applicable law (e.g. FLSA), University policies, and collective bargaining agreements; identify leave that may qualify as FMLA and submit requests to the UIHC Leave and Disability office; review and address critical exceptions in ELMS; identify trends or patterns that may require further follow-up; answer questions from supervisors and staff; run comprehensive payroll reports and address follow-up items, as necessary.
Assist divisions with setting up mentoring committees for faculty and ensure reports are submitted in a timely manner.
Initiate extra compensation payments for clinical providers on a monthly basis. Hospitalists incentive payments will typically occur every quarter.
Manage various staff distribution lists and be the POC for mailroom services.
Conduct staff exit interviews.
Communicate with staff and provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.
Schedule face to face meetings, initiate phone call discussions and support communication with email updates.
Communicate information, policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.
Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
Assist with planning for recognition events and celebrations.
Work on projects as required.
Compliance with Policies, Laws and Regulations
Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements.
Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
Backup for immigation - collaborate with HR Specialist regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documention in some cases.
The University of Iowa offers a generous benefits package, including paid vacation and paid sick leave. Complete information regarding the full benefits package may be viewed at: .
A Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience.
Excellent verbal and written communication and interpersonal skills.
Strong organizational and analytical skills and attention to detail.
Demonstrated proficiency with Microsoft Office and computer software applications.
Commitment to and ability to foster diversity, equity and inclusion in the work or academic environment.
Highly Desirable Qualifications:
At least 1 year of experience in human resources.
Experience in multiple HR program areas, including recruitment, performance management, employee relations, and classification and compensation.
Knowledge of state and federal regulations affecting human resources.
Ability to be organized, flexible and multi-task in a high volume and fast-paced environment.
Knowledge of University policies, procedures, and HR systems.
Application Process: In order to be considered, applicants must upload a resume, cover letter and 3 references that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be subject to a criminal background check.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Internal Number: 21002453_1620752790
About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.