Assist Department Chair and Executive Administrator in all aspects of research administration.
Leads comprehensive, hands-on administration and support for the research enterprise within the Department of Pediatrics, including pre- and post-award administration for all sponsored activity.
Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
Serves as liaison between PIs, university administrative offices, and external agencies.
Serves as the project manager to gather all required pieces for a successful grant submission, working directly with the Principal Investigators, co-investigators, and other research staff.
Analyzes industry trends, remains current with agency and regulatory changes, and understands regulations and guidelines related to various awarding agencies.
Monitor compliance set by Sponsors, the University, Division, and Department. Implement corrective actions for issues identified.
Supervises and leads all pre-award activity, including the preparation of all administrative aspects of grant and contract applications in accordance with Institutional and Agency Guidelines.
Advises Principal Investigators, faculty, and research staff, and leads the development of all aspects of the format, preparation, and submission of grant applications to federal, industry, and foundation sponsors.
Serves as resources for faculty and research staff on regulatory board protocol submissions.
Identifies strategies to increase external support for basic science or clinical research activities.
Works closely with staff to update proposed budget to match Notice of Grant Award.
Oversees negotiation of Clinical Trail Budgets, securing PI concurrence and keeping the PI and Clinical Trials Office informed of the progress of negotiations.
Supervises post award activity including account creation, regulatory and compliance monitoring, salary allocations and effort reporting, grant projections, cost allocation methodology, cost center charges, cost transfers, grant closing process and account closing, re-budgeting, and no cost extension.
Produce and distribute regular and ad-hoc reports to PIs, faculty leadership, Executive Administrator, Section Administrators, and Director of Finance,
Supervises preparation of detail expense budgets based on awarded funds from the agency.
Oversees, authorizes, monitors, and controls expenses.
Maintains accounts including oversight, reconciliation, and error correction.
Supervises financial forecasting in research revenue and expense.
Oversees department involvement in annual audits and agency site visits.
Supervises preparation of summaries of grants and effort allocations for Principal Investigators.
Ensures regular meetings with Principal Investigators regarding grant portfolio and expense allocation are taking place, responds to Principal Investigators questions in the absence of assigned support staff.
Mentors and trains administrative support staff on all aspects of the pre-award process including form page completion and other grants management principles, as well as the post-award process from award acceptance to account close out.
Coordinates with other departments/units/divisions regarding multi investigator grants.
Produce problematic account report and resolve delinquencies and other issues in cooperation with other administrative leadership in the department.
Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
Develops performance goals, allocates resources and assesses policies for direct subordinates. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
Remains current with agency and regulatory changes. Plans for department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
Performs other related work as needed.
MBA or advanced degree in finance, public policy, not-for-profit administration, or a related field strongly preferred.
A minimum of three years of financial analysis or research administration experience in a medical center or academic environment strongly preferred.
Experience in administration, personnel management, and business systems.
Five years of financial analysis or research administration experience in a medical center or academic environment strongly preferred.
Technical Knowledge or Skills:
Knowledge of various financial principles, practices, and applications including budgeting, financial planning, and financial reporting.
Strong financial modeling skills.
Intellectual versatility and creativity.
Strong analytical and organizational skills.
Knowledge of relevant federal, state or local regulations.
Three years of experience in one or more aspects of sponsored program administration in a research environment strongly preferred.
Experience with University accounting system strongly preferred.
Knowledge of fund accounting strongly preferred.
Familiarity with federal and non-federal grant and contract policies strongly preferred.
Knowledge of clinical trials strongly preferred.
Strong interpersonal, verbal, and written communication skills.
Attention to detail.
Ability to be flexible and adaptable.
Strong problem solving skills.
Proficiency in Microsoft Office or comparable word processing, spreadsheet, and database programs.
Proficiency in using accounting software.
Strong accounting and financial analysis skills.
Ability to read, interpret, and apply sponsor policies, OMB circulars, and other relevant documentation.
Demonstrated initiative in improving processes and enhancing systems.
Ability to summarize issues for senior management and provide well thought through recommendations.
Ability to prioritize, and accomplish objectives of the department within deadlines.
Ability to work with department, division and university leadership.
Ability to work with individuals from across the university.
Ability to think strategically and translate into operational objectives.
Ability to independently develop and analyze alternative solutions and make recommendations.
Ability to work effectively under considerable time pressure on high visibility, high stakes projects.
Cover letter (required)
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Internal Number: JR10953
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