The Office of Human Resources is recruiting for a temporary Leaves Administrator to work 40 hours per week for six months. The temporary Leaves Administrator will perform the following duties:
FMLA/OFLA Administration (75%): -Process FMLA requests in Onbase software platform -Maintain family medical leave records in Banner HRIS -Update and maintain payroll processing logs -Send eligibility and designation notices for medical leaves -Input FMLA/OFLA Leave Tracking Forms into Banner
Manage Union Bargained Donated Sick Leave Programs (10%): -Review donated sick leave requests -Email approvals for use of donated leave -Update and maintain donated leave logs
Injury Report/Workers Compensation (10%): -Update and maintain Safety Committee and OSHA logs -Respond to new Injury Reports and upload SAIF 801s to SAIF website -Maintain injury report workflow in the OnBase software platform
ADA Accommodation (5%): -Send accommodation agreements -Upload accommodation process documents to the Onbase platform
This position reports to the Benefits and Leaves Manager. This position is not eligible for benefits. For information about the Office of Human Resources, please CLICKHERE
Bachelor's degree with at least 1 year of relevant work experience, specifically in administering accommodations under the ADA, protected leave programs; or an equivalent combination of education, training, and work experience.
Knowledge of applicable federal and state statutes, including but not limited to: Americans with Disabilities Act, Workers' Compensation law, and Federal and State Family/Medical Leave Laws.
Excellent verbal and written communication skills, with the ability to sensitively collaborate with employee and supervisor..
Ability to multitask and work under pressure to meet deadlines.
Intermediate skills in Microsoft Word and PowerPoint.
Strong Excel experience.
Skill to perform, research, compile and analyze data and make compliance decisions relating to employee leaves.
Ability to apply federal, state, and local policies, procedures, laws, and regulations to respective field.
Ability to use discretion and sound judgement with confidential and sensitive matters.
Ability to provide excellent customer service by meeting the needs of and interacting with employees, union representatives, supervisors, University administrators, vendors, and others encountered during the course of work in a courteous and professional manner.
Demonstrated abilities to maintain patient and professional communication when dealing with all customers, even those who are angry and frustrated.
Successful completion of a background check.
Experience working in a union environment.
Experience working at a large, complex organization with many different employee types.
Experience with PEBB administration preferred.
Experience with OnBase and Banner.
Internal Number: 34701
About Portland State University
Located in Portland, Oregon, one of the nation's most livable cities, the University's innovative approach to education combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. The University's 49-acre downtown campus exhibits Portland State's commitment to sustainability with green buildings, while many of the 124 bachelor's, master's, and doctoral degrees incorporate sustainability into the curriculum. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe. PSU seeks talented individuals who understand our values and strategic goals and enjoy sharing ideas and collaborating in an environment of mutual respect to achieve those values and goals. We are committed to leading through engagement and seek individuals who support this strategy. Engagement describes Portland State's collaborative approach to the exchange of knowledge and resources with local, regional, national, and global partners for mutual benefit of students, faculty, and the community. As a component of the Diversity Action Plan and the President's... Strategic Mission of achieving global excellence, Portland State University strives to become an institution that is recognized nationally and internationally for the accomplishments of its faculty, the reputation of its programs, and the preparation of it students as world citizens. For more information visit http://www.pdx.edu/about-portland-state