Stanford University is one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. Stanford is an outstanding place to work, with competitive benefits & salaries, access to ongoing training and education, a healthy lifestyle, intelligent and kind colleagues, a beautiful campus, exciting intellectual content, and the experience of interacting with interesting alumni and major philanthropists.
The Development Office of the School of Engineering at Stanford University is seeking a Development Coordinator to provide support for the Associate Dean for Development and the Individual Giving team to assist the office with the efforts involved in fundraising for the School of Engineering. The Development Coordinator reports to the Administrative Operations Manager and provides outstanding office support and a full range of administrative services. The Development Coordinator will be expected to develop a comprehensive knowledge of his/her specific organizational unit and an understanding of the Associate Dean for Development's work style and preferences, assist development staff in the many stages of development procedures and serve as a liaison between field staff, development administrators, volunteers, donors, and university officials. Coordinate and manage logistics of complex donor visits and fundraising trips, including faculty presentations, laboratory demonstrations, meals and other travel arrangements. Help with event support, and other fundraising projects and programs assigned by supervisor.
The Development Office works with alumni, faculty, volunteers, and staff to develop programs to engage alumni, donors, and prospective donors in substantive ways in order to strengthen their ties to the School of Engineering, and enhance their willingness to provide financial support for the School.
POSITION DETAILS CORE DUTIES:
Provide project and administrative support.
Assist development staff in the many stages of design, publication and production of fundraising materials, development procedures, while acting as a liaison between field staff, development administrators, volunteers, donors, and university officials.
Build a network of relevant contacts, and stay informed on current university initiatives and activities.
Review and track funds and report on use of gifts, as assigned.
Assist in the planning and implementation of events and donor cultivation, as needed.
Track budget(s), and process reimbursements for department.
Coordinate and manage logistics of complex donor visits and fundraising trips, including faculty presentations, laboratory demonstrations, meals and other travel arrangements.
Coordinate multiple calendars and manage logistics to arrange internal and external meetings.
Extract information from alumni database to respond to internal and external requests for information. Work with database support staff to produce complex data extractions and create customized reports from database.
Analyze web sites and other publicly available sources for relevant background information.
Write and edit external proposals and reports as well as internal memoranda, create original correspondence.
Edit and finalize draft documents for distribution to internal and external audiences.
Prepare MS PowerPoint presentations and MS Excel spreadsheets for internal and external presentations.
Originate purchase requisitions, expense reimbursements, and access Stanford's online gift and accounting databases for reporting purposes.
*- Other duties may also be assigned REQUIRED QUALIFICATIONS
Good judgment is required to organize the various phases of any assignment and obtain and correlate information from a variety of sources.
Ability to act in an independent and anticipatory manner with minimal supervision.
Exceptional organizational practices, effectively managing overlapping timelines and/or competing priorities, while maintaining extreme attention to detail.
Ability to work independently, set and reorder priorities, take action on behalf of supervisors, and represent the office to a variety of internal and external constituencies.
Ability to work effectively in dynamic office with constantly changing priorities and opportunities.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Excellent interpersonal skills and ability to interact with a wide range of people.
Outstanding communication skills and exceptional attention to detail and follow- through.
Excellent interpersonal skills including the ability to work effectively in cross-cultural situations and across a wide range of audiences.
Basic writing, research and editorial skills.
Basic project management skills and the ability to learn quickly.
Ability to synthesize information from diverse sources and work with offices across campus.
Ability to handle confidential information with discretion, diplomacy and tact.
AA Degree or equivalent experience required; Bachelor's Degree strongly preferred.
Four years of relevant work experience in administrative support.
Ability to draft original correspondence, research and write background briefings, and draft fundraising reports.
Ability to edit and finalize draft documents for distribution to internal and external audiences.
Ability to synthesize information from diverse sources and work with offices across campus.
Flexibility to work occasional overtime.
Understanding of and support for the goals and objectives of the fundraising operation and the External Relations operation more broadly.
Experience using Stanford PostGrads and CARD (the Stanford University databases for alumni and friends) and Oracle Financials (the Stanford University financial database) desirable but not required. Inclination towards embracing technology is appreciated.
Familiarity with Stanford processes and systems preferred.
Knowledge of fundraising techniques helpful.
PHYSICAL LIMITATIONS Must be able to sit and type at a computer for extended period of time, do moderate lifting of files and publications (up to 30 pounds) and bend and reach to do filing.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Location: School of Engineering, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.