Reporting to Associate Director of Operations and Enrollment Services, the Assistant Director of Academic Administration is responsible for coordinating classroom assignments and course scheduling; acts as liaison with Registrar for enrollment and academic programming; coordinates the editing and production of the SEAS Bulletin; works with the Associate Director to manage the faculty Committee on Instruction; coordinates the accreditation processes for the school, maintaining all documents, assessment tools, and other confidential information; is the lead on accreditation through the Middle States Accreditation and ABET Accreditation process; manages the process of new programs and certifications through the approvals at the university level and through to the state; manages course evaluations and data collection as necessary; performs other related projects and assignments, as necessary.
(25%)Under the direct supervision of the Associate Director, coordinates the Schoolâ€™s student enrollment processes and its overall schedule for academic programming, acting as liaison with Registrar. Liaises with each academic department to facilitate classroom assignments, scheduling of courses, and assisting with virtual learning needs. Conducts classroom repair assessments each term.
(20%) Under the direct supervision of the Associate Director, coordinates the Schoolsâ€™ accreditation efforts, serving as a Dean's Office liaison between the Office of the Provost, Student Affairs and the SEAS Departments regarding accreditation matters including ABET and Middle States. Helps process submissions of new programs and certifications through the university and state levels for approval.
(25%) Assists the Associate Director in the production of the School's academic publications, including printed/online Bulletin. Maintains and updates Engineering Departments' online course listing in Course Management on the Student Information System (SIS) website. Supports the management of the Committee on Instruction and approval process for Engineering courses.
(10%) Data Apply results of data analysis to inform day to day academic administration functions. Design, generate, and produce standard and custom analytical reports summarizing transactional data to support the operations of academic administration. Produces statistical and analytical reports. Performs statistical analysis of data and organizes the results into meaningful reports that can be acted upon by senior leadership.
(5%) Acts as a Deans' Office representative in campus-wide planning and advisory committees including development of new online tools for course management, bulletin production, learning management systems and more.
(5%) Documents and updates administrative processes as needed. Documents and archives Program Information as needed.
(5%) Assists with Graduate Student Affairs and programming as needed, including staffing of events
(5%) Performs other related duties as assigned.
Bachelor's degree and/or the equivalent plus a minimum of 2-4 years related experience. Must be proficient with the basic Microsoft Office software and Internet platforms. Must be able to work creatively and independently. Must be well organized, detail-oriented with the ability to work well under pressure, managing multiple responsibilities simultaneously. Excellent oral and written communications skills necessary. Advanced degree desirable; prior experience in a higher education institution preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 514348
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.