The Clery Act Compliance Officer/Coordinator reports to the Chief of Police. This position is responsible for gathering, classifying, reporting information about crime on campus, near campus, and elsewhere as required by as well as classifying and training employees in accordance with the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act. This position is also responsible for gathering, classifying, reporting information about crime in accordance with the laws and regulations of the State of Tennessee as the Reporting Agency Coordinator. This position is a part of the UTC police department management as the institutional authority on the Clery Act and compliance therewith including having input and authority concerning police procedures and documentation relative to the Clery Act and State of Tennessee statutes and TBI regulations. This position functions as part of the PD management team, in cooperation with departments and officials across campus, as a liaison and cooperatively with agencies throughout the local areas and beyond as campus members travel for university business, and is individually responsible for training of campus security authorities as well as being responsible for the completion and publication of key compliance and related activities, such as annual security report, crime log, and crime statistics.
Ensure effective coordination of all aspects of the institution's Clery Act Compliance program; lead campus partnerships and build collaborative relationships across campus with Title IX, Dean of Students, Housing, Athletics, Counselling, academic programs and others to effectively meet the letter and the spirit of the Clery Act; build collaborative relationships with jurisdictions and agencies in the Chattanooga area and across the nation as necessary to effectively meet the letter and the spirit of the Clery Act; develop, maintain, implement, update, and communicate UTC's Clery Compliance policies, program, activities, and procedures internally and externally; compile, prepare, publish, and distribute various reports on various timelines, such as Annual Security Report, Fire Safety Report, and other crime statistic reports; ensure notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students, employees, and Campus Security Authorities (CSAs); submit annual crime statistics to the Department of Education, as required; serve as record custodian for all Clery records; establish, gather/collect, organize, maintain, filing, and ensure data and record system is accurate contains, easily accessible, and in compliance with Clery Act, such as crime and fire, and disciplinary referral data from various internal and external sources.
Ensure documented proof of compliance for all Clery audits to include responsibility for compliance issues and appropriate responses; acts a liaison to campus departments, local law enforcement agencies, and the state police, in formulating data records; responsible for facilitating information sharing among all stakeholders, and compilation of annual reports; analyze, interpret, and consolidate criminal activity, public safety, and homeland security data with information and policies from various sources; research, analyze, and monitor developing crime trends, public safety issues, and threats for the UTC community and surrounding region; identify patterns; provide forecasts of crime and public safety concerns; provide, facilitate, or manage the training of Clery Act to campus, including educating identified parties regarding fire safety regulations and campus security authorities' roles and responsibilities; deliver safety & campus security education to students, staff, and faculty; develop and coordinate a compliance orientation and rules education program for new staff members who are hired in the offices subjected to the regulations.
Educate & train key institutional stakeholders and campus security authorities on Clery Act requirements such as Timely Warning Notices, Emergency Notifications, Missing Student Notification Policies, and VAWA requirements; coordinate with the appropriate campus departments to ensure compliance with fire safety regulations; work with the appropriate UTC Departments to identify all Campus Security Authorities and back-ups for the institution and maintains a list of them for each academic year; classify all crime incident reports in accordance with federal and state legislation and regulation; evaluate and determine compliant procedures concerning conflicting federal and state legislation and procedures; and ensure that Tests and exercises required of higher education institutions by federal and/or state are completed including all required components.
Ensure in collaboration with the Emergency Management and Public Information Officer, compliance with the "Emergency Notification" and "Timely Warning" requirements of the Clery Act; ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations; coordinate with appropriate campus offices to maintain an accurate list of buildings and properties owned and/or controlled by the institution domestically and internationally; work with counseling and psychological services and Student Health Services (or similar advocacy center) to gather statistical data related to crimes disclosed to those offices; independently and through committees, working groups, training opportunities, and professional relationships stay abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions and shares information with stakeholders; and work with various institutional offices to ensure compliance with the provisions of the Drug Free Schools, Safe Campus, and Sexual Assault Victim's Bill of Rights.
Serve as the regulatory Reporting Agency Coordinator (RAC) for the Police Department as required by the Tennessee Bureau of Investigations; collect, Review and evaluate all Incident Reports generated by police officers for accuracy and compliance with TIBRS Data Collection standards; assess need for, design and deliver training to police personnel to improve accuracy and efficiency of reports; collaborate with PD leadership team in assessment and implementation of general orders, procedures, and policies relative to incident reporting, classification, and documentation; review data submissions through TBI's Central Repository monthly and maintain an error rate of less than 4%; perform Quality Assurance Reviews to ensure compliance with the requirements of the TIBRS Program; verify and review the agency's data page for Crime in Tennessee and Crime on Campus publications by TBI; participate in mandatory Reporting Agency Coordinator training; perform other duties as assigned.
The ideal candidate will possess the following:
Ability to establish and maintain effective working relationships with co-workers, university and agency personnel; ability to work with diverse peoples; ability to handle stressful situations with tact and diplomacy; ability to exhibit discretion, confidence, initiative, and flexibility; ability to work independently with minimal supervision and produce results; ability to achieve cooperation utilizing negotiation and relationship building techniques; demonstrated commitment to teamwork; ability to work with highly confidential and sensitive information.
Oral and Written Communication Skills:
Ability to communicate effectively in writing, proofread documents, and compose professional correspondence; ability to create and deliver presentations to diverse populations of students, staff, faculty members, external constituents, multiple departments, and community campuses; superior written, oral and presentation-based communication skills; and proficient with Microsoft office suite and databases.
Ability to organize and prioritize workload in a changing environment with shifting deadlines and priorities; ability to utilize an on-line student conduct database; ability to map out tasks associated with a project and create a timeline to perform the work; ability to file records; excellent time management, organizational and prioritizing skills.
Review of applications will begin on May 17thand continue until the position is filled. Applications received bythis datewill receive priority consideration.
Bachelor's Degree OR equivalent of combined education, training and experience in fields related to communications, criminal justice, legal, or compliance.
Advance Clery Act Certification within six (6) months from hire; at least 3 years of related work experience with Clery Act compliance program including experience with drafting Annual Security and Fire Safety Report, classifying crimes and gathering crime statistics; work experience within an institution of higher education; experience in defining, measuring, and implementing actions to ensure strict quality standards are maintained; experience in preparing and delivering instructional materials; experience in project management and policy development; knowledge of and familiarity with Maxient (or equivalent student conduct software) and Power DMS Software; ability to set-up and use database and records management software programs to organize data and run reports; ability to use MS Office Suite to compose correspondence, create spreadsheets, and prepare presentations (Word, Excel, PowerPoint). Knowledge of research techniques, statistical gathering and analysis; ability to gather, organize and analyze data; ability to prepare reports, proposals, plans and recommendations; advanced degree in communications, law enforcement, higher education, law or related field; and advanced Clery Training (D.Staffords & Associates or equivalent) Familiarization with Title IX.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
Internal Number: 217326
About University of Tennessee, Knoxville
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.