Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Pharmacy has an outstanding opportunity for a Grants and Contracts Manager.
Manages the preparation and submission of grant and contract proposals. Serves as an expert for proposals preparation and responds to questions from PI’s related to formatting, sponsor and institutional guidelines. Works with the PI’s to develop budgets for grants and contracts. Advises on sponsor guidelines and budget restrictions. Completes budget and proposal materials in SAGE and transmits eGC1’s for approvals. Assess opportunities to enhance the grants production and management process by eliminating bottlenecks, streamline processes, improve efficiencies. Oversees the related proposal work of the group’s fiscal and other support personnel during the preparation of grant and contract proposals. Submits final proposal documents to OSP and/or sponsoring agencies within prescribed deadlines. This responsibility would require knowledge and use of Workday, MyFD, Grant Tracker, Grant Runner, SAGE, ERA Commons, and other UW and sponsoring agency systems. Ability to grasp quickly requirements posted in solicitation announcements and apply them correctly to the proposals is of utmost importance.
Manages, prepares and submits grant renewals within prescribed deadlines. Prepares complex budget, other support, publications and other reports. Utilizes ERACommons/RPPR, SAGE and other administrative systems related to the submission of progress reports. Monitors renewal dates.
Communicates with OSP, GCA and sponsor representatives on a regular basis to respond to inquiries related to the grant proposals and/or established budgets; responds to funding inquiries; advises on questions related to funding allocations for the research group.
Post Award Administration
Provides planning, budgeting and accounting functions, applying appropriate stewardship of available funding streams. Manages budgets to assure compliance with the University, State and Federal requirements. Prepares and maintains administrative and business reports and records for the group according to department standards.
Develops and manages an accounting system following departmental standards for generating monthly budget reports to satisfy requirements of sponsoring agencies, institution, and investigators for planning, budgeting, auditing and oversight purposes.
Monitors budget balances and appropriates/approves expenditure transactions for the various projects. Assures spending compliance with grant and UW policies. Assures that a zero positive balance is maintained in each account to prevent deficit at budget closures.
Provides guidance and counsel to faculty and staff related to the overall financial state of their respective research group to help facilitate scientific and educational goals. Provides advice on pre and post award federal, state and UW policies and regulations.
Oversee month end reconciliation on Procurement charges to department credit card holders. Make sure appropriate budget are charged and object/sub-object codes are applied to every transaction. Print and authenticate month end reporting with department credit card holders.
Appropriates salary distributions for personnel based on budgetary projections and projects requirements while maintaining positive fiscal balances. Consults with PI’s on a regular basis to assure correct appropriations are reflected in payroll and at the same time are consistent with sponsor-negotiated terms and conditions. Processes OSETS/salary transfers accordingly.
Conducts leave record audits on a portion of the departmental timesheets
Compliance and Risk Management
Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH
Interpret, analyze and implement federal, state, institutional and industry laws and policies as they apply to Pharmaceutics department operations. Integrate knowledge of compliance policies into operations and under the direction of the Administrator, guide full implementation of applicable policies.
* Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise.
Develop and implement effective communications and workflow processes for grant production and post awards grant management
Establish effective collegial working relationships with internal and external process partners and sponsors to facilitate work processes
Provide guidance and mentorship for faculty and staff to enhance understanding around preaward and postaward process and systems
Other duties as assigned
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor’s degree in Business Administration, Accounting, Finance, or related field with two to three years work experience.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.