Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT, OFFICE SERVICES , MIT Investment Management Company (MITIMCO)-Office Services Team , to organize and coordinate office operations and procedures to ensure organizational effectiveness, efficiency, and safety; provide administrative support to the Office Services team, including Human Resources; and provide back-up support to the receptionist. Responsibilities include serving as primary back-up to office receptionist, greeting visitors, triaging calls, ensuring common areas are neat, maintaining meeting calendars, and a variety of other duties; taking independent ownership of the overall organization, cleanliness, and efficiency of the office, including maintaining supplies, equipment, and conference rooms; coordinating work orders and maintenance staff; supporting diverse internal and external events and activities, including coordinating vendors, ordering catering, securing speakers, setting up conference rooms, coordinating AV, etc.; scheduling appointments and meetings for the team; utilizing Buy2Pay (B2P) system for ordering supplies, creating requisitions, and submitting invoices; processing team expenses through Concur and supporting procurement card validation for the office; maintaining process documentation; drafting written correspondence; handling mail; supporting ad hoc projects; organizing and maintain the kitchen.
Job Requirements REQUIRED : high school diploma or its equivalent; at least two years' office/administrative support experience; initiative; proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); attention to detail and accuracy; excellent customer service, communication, and interpersonal skills; ability to interface with all levels of staff through to executive management; discretion and judgment with confidential information; and willingness to suggest improvements and refinements to improve overall effectiveness of the team and to then follow-through on enhancements and suggestions. Must be able to problem-solve; multitask, set priorities, and manage competing demands; remain flexible under pressure despite changing priorities and frequent interruptions; and work independently with minimal supervision. Job #19576-4
Internal Number: 19576
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature