Exhibits Coordinator, GU Press Georgetown University
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Exhibits Coordinator, GU Press - Georgetown University
The Exhibits Coordinator supports the press by coordinating all logistical and material support necessary to promote, display, and sell our work at more than 20 conferences per year. Our exhibits presence is an important component of our marketing strategy and establishes a strong global brand for the GU Press at academic and scholarly association meetings, as well as other important professional meetings throughout the year. Exhibits are also fundamental to our role as an influential and highly regarded academic publisher in supporting our authors and the academy. The Exhibits Coordinator manages not only project planning to ensure that all materials are produced on time, but also exhibits logistics and the GU Press budget.
Reporting to the Marketing and Sales Director (MSD) and collaborating with other marketing staff on a coordinated communications strategy, the Exhibits Coordinator has duties and include but are not limited to:
Serve as liaison with exhibits vendors and conference hosts to manage all aspects of exhibit logistics and to troubleshoot problems as they arise
Serve as liaison with the University's distributor for ensuring that shipments are requested and delivered on time, that the online order application is set up for each conference, and that the credit card machines are operational
Tabulates and reports all sales data and exam copy request data to our distributor and business office for fulfillment, tracking, inventory reconciliation, and payment reconciliation
Processes returns and sends excess inventory back to distributor as necessary, accounting for or reporting any shrinkage
Continuously develop, maintain, enhance, and improve a user-friendly and effective exhibits' experience
Train and educate staff on use of credit card machines, as well as other best practices and procedures for setting up, taking down, selling books, and recording transactions in the booth
At least 1 year of experience in meeting planning
Experience working with vendors
Ability to problem-solve under pressure
Experience with budget coordination
Experience with working with and querying FileMaker Pro Advanced or similar database program and large data sets
Excellent proofreading, writing, organizational, and interpersonal communication skills
Ability to juggle and prioritize multiple tasks to meet deadlines and ability to work well in teams and independently
At least 1 year of experience in publishing - preferably scholarly or nonfiction
At least 1 year of experience in the marketing, design, or communications fields
Proficiency in Microsoft Office Suite and Adobe Creative Cloud
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