Work directly with the executive administrator, faculty, and research staff to seek new funding opportunities.
Ensure that notice of relevant new funding opportunities for research programs is brought to the attention of the faculty.
Gather documentation and manage the execution of sub-awards, sponsored consulting agreements, and sub-award amendments.
Work with a broad array of sponsors to interpret the regulations and guidelines of funding programs with broad and complex guidelines for spending.
Ensure that all funding applications meet agency and university guidelines and regulations.
Work directly with the PI to develop proposal budgets in accordance with the needs of the research, agency requirements, and institutional requirements.
Assume responsibility for the timely submission of applications.
Coordinate active grant management including submission of progress reports and non-competing renewal/continual amendments, ensure timely submission of technical reports, just-in-time submissions, no-cost extensions, and agency required re-budgeting.
Work closely with the executive administrator to collect grant data for the annual budget.
Work closely with departmental and university post-award administrators to transition newly awarded grant budgets to match Notice of Grant Awards.
Be responsible for all data entry and preparation of grant reports and trend analysis.
Interact with university research administration, faculty, departmental post-award staff, and pre/post-award staff from other departments and sections.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits
Performs other related work as needed.
Five years of progressively responsible grant/contract and financial administration in an academic
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Strong computer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Exceptional attention to detail.
Flexible and adaptable work style.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Strong financial and analytic skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Knowledge of fund accounting.
Standard office environment
Ability to sit for 2 to 4 hours.
Ability to walk to various on- campus locations.
Cover letter (required)
List of three references (required)
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About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.