Admissions, Other Staff/Administrative, Staff/Administrative
Coordinator of Enrollment Operations
Utica College, a small comprehensive college in Upstate New York, is seeking applications for a Coordinator of Enrollment Operations to provides support for the enrollment of on-line undergraduate, on-line graduate, and ground undergraduate and graduate students to the College. This involves daily data hygiene processes to ensure the accuracy and integrity of all ground and on-line undergraduate and graduate application records. The Coordinator will assist with the management of on-line and ground undergraduate and graduate prospects, recruits and applicants through the enrollment funnel using Banner and CRM.
In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background, perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas. At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.
Primary responsibilities include:
Process and input into Banner and/or the CRMon-line and ground undergraduate and graduate applications, files, and letters.
Prepares on-line and ground undergraduate and graduate files for review.
Reviews on-line and ground undergraduate and graduate applicant files for completeness and accuracy.
Assist with the review of undergraduate ground applications.
Assist with Foreign Language and English placement review for all undergraduate ground students.
Communicates with incomplete undergraduate ground applicants to encourage submission of documents.
Assists with the review and mailing of undergraduate ground admissions letters.
Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to faculty, students and staff when handling departmental records, files, and similar confidential items.
Prepares and/or completes on-line and ground undergraduate and graduate admissions folders for review by performing keyboarding which requires accuracy, reviewing the completed documents for completeness and accuracy, and submitting the documents for approval or processing the documents according to established procedures.
Provides required or requested information and/or data for on-line and ground undergraduate and graduate applications, internal or external reports and records, retrieving data stored on word processing discs or computer databases, organizing and presenting the information in a usable and understandable format.
Inputs, revises, stores and retrieves on-line and ground undergraduate and graduate applicant data, correspondence, tables and similar documents on personal computer equipment.
Provides required or requested documents by operating (or directing/requesting others to provide such documents) photocopier equipment and standard office machines, collating and assembling printed or copied materials such as reports, bulletins, articles, and delivering finished materials as directed.
Assists in effective training on departmental procedures and policies, making appropriate work assignments.
Assists with special projects as necessary.
Contributes to the overall success of the department by performing other essential duties and responsibilities as assigned by the immediate supervisor.
Experience working in a fast-paced office setting.
Must be able to perform multitasking functions.
Working knowledge of Microsoft products such as Word, Excel, and Access required.
Must be able to operate a multi-line telephone system, photocopier and other standard office machines.
To apply, submit a cover letter, resume, and a diversity statement. All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.
In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf
Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus.
Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.
About Utica College
Founded in 1946, Utica College is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The College enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students. A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.