This position is in the Department of Internal Medicine, Infectious Diseases Division. This position is located at McDonnell Pediatric Research Building. This position is for the Medical School Campus.
Pre and post award activities in addition to research administration oversight including personnel, payroll, budgeting, and operations management.
PRIMARY DUTIES AND RESPONSIBILITIES:
Plans and develops research division budgets.
Oversees payroll functions including visas, identifying and assigning payroll to appropriate sources and entering them directly into HRMS, preparing annual payroll.
Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Prepares and analyzes monthly financial reports on all research accounts and distributes/discusses with Principal Investigators.
Works with PIs to provide fund management and make any necessary budgetary changes.
Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
Works with PI to develop, compile and submit the entire grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.
Coordinates the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtains pricing quotes from other Departments, confirm CPT code for billing MD time, determines standard of care measures versus those strictly for research, prepares and submits invoices according to final executed contract, tracks receipt of checks from sponsor and ensure they are deposited in correct fund.
Works with OSRS to ensure timely implementation of contracts and subcontracts.
Transfers PI grant files into Wash U and to new institutions or new departments.
Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.
Assists PIs with internal and external requests for grant-related information.
Creates, addresses, and processes correspondence with granting agencies.
Organizes and maintains grant files.
Conducts fund searches for PIs. Assists PI with obtaining potential grant applications/instructions with help from OSRS.
Responsible for the oversight and day-to-day management of research administration.
Serves as liaison between faculty/staff in communicating policies and procedures.
Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
Completes special projects as directed by the senior management.
May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems.
Works with PI to develop job descriptions for new positions or promotions.
Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.
Equivalent of bachelor’s degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience.
Working knowledge of computers spreadsheets word processing, organizational, verbal, written and interpersonal skills.
Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
This position is full-time and works approximately 40 hours per week.
Internal Applicant Instruction:
This position is grade G12.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.� If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.�� To attach these documents, go to:� My Career Tools, Add Attachment, Attachment Type � Performance Reviews or Letters of Recommendation.
The hiring range for this position is $56,472 - $73,403 annually.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.