The Executive Assistant (EA) reports directly to the Director and Research Faculty of the Carolina Global Breastfeeding Institute providing primary personal and administrative support that requires an in-depth understanding of all Center activities, programs, and personnel, as well as the other departmental, university, national and international responsibilities of the Director.
The EA will be involved in extensive high-level public contact that requires a keen awareness of protocol and cultural sensitivity. He/she must analyze, prioritize and track multiple complex schedules, confidential information, and multiple projects with attention to efficient facilitation of workflow, timeliness, accuracy and high-quality work in a fast-paced environment.
Responsibilities include planning and management of local and national meetings, calls, events, travel; internal and external communications, including regular updating of the website; and analysis and development of correspondence, reports, manuscripts. The EA will evaluate requests and respond on behalf of Director and Research Faculty, serving as liaison with other agencies and stakeholders. He/she will anticipate, negotiate, and initiate actions for problem-solving, as well as research and synthesize information to facilitate decision-making for Director and Research Faculty.
The EA serves as the initial point of contact for the Carolina Global Breastfeeding Institute and develops and maintains collaborations with high-level individuals and officers in the University and multiple domestic and international agencies with whom the Institute collaborates.
Education and Experience:
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Individual with professional demeanor who employs appropriate protocol and cultural sensitivity in high-level interactions with national and international stakeholders, as well as with University officers.
Demonstrated strong commitment to quality.
Demonstrated ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes.
Ability to work in teams and to maintain effective professional relationships.
Ability to work independently, manage a variety of tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency).
Flexibility to work across disciplines.
Excellent oral and written communication skills.
Skillful in organizing, planning and managing administrative activities.
Demonstrated knowledgeable and proficiency of software programs, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, Teams, Sharepoint, as well as Adobe Pro and WordPress (or similar).
5-10 years of high-level administrative experience.
Ability to maintain substantive knowledge of field, scope and diversity of Carolina Global Breastfeeding Institute programs, activities, and personnel to facilitate daily operations.
Ability to develop and maintain global relationships with external agencies, international organizations, prominent foundations, educational institutions, and the private sector.
Familiarity with University systems, offices and practices is highly preferred.
Familiarity with diversity, equity and inclusion and cultural humility.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Inclusive Excellence is a core value at the Gillings School of Global Public Health. We expect our faculty and staff to actively contribute to fostering an academic workplace climate that is welcoming and supportive for all.
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.