The Sponsored Research Administrator (SRA) position reports to the Associate Director of Finance and Research Administration and the Manager of Research Administration. This position manages the portfolios for six to seven faculty members in the Physics Department. The portfolio management entails pre-and post-award duties for portfolios consisting mainly of theoretical faculty. The SRA also manages the faculty members University designated, gifts and restricted funds.
Pre-award primary duties include reading and understanding funding opportunity announcements. Working with PIs and faculty assistants to assemble, complete and submit proposals in Harvard systems (GMAS) within RAS/OSP guidelines and external submission portals within given deadlines. Assisting the development of budgets, budget justifications and related proposal requirements.
Post award primary duties include serving as principal source of information/guidance on fiscal policies and procedures. The SRA reads, administers and implements the terms and conditions in notices of awards, contracts and action memos. Financial actions require the SRA to upload budgets, schedule reports and work with OSP to allocate parts of accounts correctly. Interprets terms and conditions and applies understanding of federal regulations to perform checks on new awards and modifications; captures essential progress and continuation report requirements; schedules/reviews financial and non-financial reports. Performs timely financial analysis, reporting and invoicing of sponsored awards (invoicing that OSP assign to the department).
Performs audit function to assure accuracy and compliance with internal and external regulations. Identify and resolve problems arising during all phases of the sponsored programs life cycle.
Financial transactions involve approving web voucher reimbursements, HCOM purchase requisitions and corporate card expenses in accordance with OMB, University and School guidelines, policies and procedures. Financial monitoring and reporting involves preparing, analyzing and reconciliation of monthly expenses. Preparing financial (detailed listings, period expense reports and financial projections), and personnel reports for PIs, reviews cost transfers, CONCUR, may be responsible for coordinating A/R and collection activity as well as account reconciliation and closeout.
Review effort certifications to ensure certs are correct before release to PIs. Ensures compliance with federal and university principles, guidance and policies. Will work as a team player and covers for other colleagues as needed. As a member of a service oriented team, provides superior customer service to faculty and staff and establishes effective partnerships with sponsored research colleagues within the department, school and University. Other duties as assigned.
All formal offers will be made by FAS Human Resources
FAS is committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace. We encourage our community members to participate in our FAS Diversity Dialogues.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Two or more years of experience in research administration, finance or related work
Bachelor's degree preferred. Must have experience with federal grants, OMB circulars and guidance. Needs the ability to handle confidential information with discretion. Experience with both pre-award and post-award grants administration desired. Strong financial skills (budgeting, reporting accounting, A/P, and A/R). Strong interpersonal and excellent written and verbal communication skills required. Ideal candidates will have a keen attention to detail, strong problem solving and analytical skills, and ability to review and analyze financial data. Intermediate to advanced software skills required with MS Excel, Microsoft Word, Oracle, Adobe, and the Internet. Familiarity with Harvard's financial systems and applications preferred. Ability to work under deadline pressure and strong commitment to customer service essential demonstrated by a ""never say no"" attitude.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53962BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.