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The Department of Psychiatry and Behavioral Sciences is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Project Manager of Strategic Initiatives.
The Department of Psychiatry and Behavioral Sciences is a growing and dynamic department within the UW School of Medicine that is improving behavioral health care locally, nationally and around the world. This position will work closely with the Department Chair to develop, implement and manage an increasing number of new, innovative clinical, research, and training initiatives that are improving access to effective mental health care, including those housed in the Garvey Institute for Brain Health Solutions. This is a full-time position reporting to the Associate Director of Marketing and Communications.
The Project Manager will be working on strategic Department initiatives and the individual hired into this role will need to have significant experience in program development and implementation. They will be expected to juggle multiple responsibilities, build relationships across units and projects, and take initiative as we build new collaborations and programs. The work of this position will represent the Department Chair and Department initiatives and thus be highly visible.
A successful Project Manager of Strategic Initiatives will help grow and enhance the work of the Department of Psychiatry and Behavioral Sciences with the opportunity to make a significant impact on mental health and mental health care in Washington and beyond. Their success will significantly affect the reputation of the Department, School of Medicine and UW.
Oversight and management of a portfolio of projects and initiatives - 55% •Provide overall management for multiple grant-, contract- and gift-funded research, clinical and training projects and initiatives. •Manage day-to day operations to ensure projects/initiatives are meeting their goals and commitments, including close administration of each project/initiative to ensure deliverables are met on-time and on-budget. •Develop and maintain timelines and other tracking tools as well as standard protocols for project implementation. •Provide periodic status reports to key personnel re: progress toward project timelines, milestones, deliverables and any obstacles to achieving them. •Maintain ongoing relationships with key collaborators and funders, including in-person meetings, conference calls and written reports. •Monitor budgets and create and maintain spending projections. Proactively identify budget issues, develop resolution plans and implement plans. •Independently implement procedures, protocols, designs, methods, tools, materials, etc. for projects. Identify problems, propose solutions and implement those solutions following consultation with the PI. •Supervise space allocation and equipment procurement, as necessary.
Communications - 25% •Work with the Associate Director of Communications and Marketing to communicate the impact of research, educational and clinical projects/initiatives to internal and external audiences, including department faculty and staff, the UW Medicine/UW community, project partners, key stakeholders, donors, funders and the general public.
Strategic Planning and Analysis - 15% •Assess the feasibility of proposed projects and prepare analyses of project costs and needs, including the development of a Clinical Trials Unit. •Assist in the development of new projects/initiatives and the evolution of existing programs and projects. •Participate with faculty in determining and meeting the overall goals and objectives of each project/initiative, co-creating an action plan using appropriate tools and templates. •Work with project/initiative teams to analyze project outcomes. •Write relevant portions of grant and service proposals. Review/edit relevant manuscript and conference submissions.
Other duties as assigned - 5%
REQUIREMENTS: •Bachelor's Degree with three years work related experiences •Experience in project management •Experience in managing clinical research projects •Experience managing academic workflows (education, finance, basic personnel management, communications, operations) •Experience communicating with diverse audiences using strong communication skills in written and verbal English •Experience taking initiative, setting and changing priorities, solving problems and handling multiple projects •Experience working independently and with self-direction
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Experience working in an academic medical setting or academic setting •Experience working in a complex organization •Implementation of complex projects in collaboration with faculty and staff •Completion of a Master’s degree in public health or a related field
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.