Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The College of the Environment fosters existing and new collaborations between outstanding faculty, staff and students who are engaged in the study of: the solar system and Earth’s dynamic land, water and atmosphere; the development and application of environmental engineering and technological advances; and the impact of policy and human actions on the environment, and the management of natural resources.
The School of Aquatic and Fishery Sciences (SAFS) is dedicated to sustaining healthy marine and freshwater environments. Our school comprises one of the largest and most diverse academic aquatic and fisheries sciences program in the United States. Our faculty conduct innovative research from the organism to the ecosystem scale, and are recognized leaders in aquatic biology, sustainable fisheries management, and aquatic resource conservation.
The School of Aquatic and Fishery Sciences values the strengths and professional experience that students, faculty, and staff bring to our community. We are committed to providing excellent education to all of our students, regardless of their race, gender, class, nationality, physical ability, religion, age, or sexual orientation. We are proud of the different roles that our students, staff, and faculty play in the community of the School and in the College of the Environment. We recognize that science is richer and the SAFS community is more vibrant when a diverse group of people participate the SAFS community.
The School of Aquatic and Fishery Sciences has an outstanding opportunity for a Human Resources Manager. The HR Manager reports directly to the Administrator and takes direction from the Director for the School of Aquatic & Fishery Sciences, working closely with the directors, managers, faculty, staff, and students to achieve department goals within the University’s policies and procedures. This position plays a key role for managing all aspects of HR and AHR related duties for the SAFS, using Workday. The HR Manager will be responsible for all facets of Workday operations including job requisitions, job changes/terminations, compensation changes, along with running reports, data clean up, and providing all HR related Workday data to the Administrator. The manager must also understand foreign national visa standards and lead the department’s work with Academic HR, International Scholar’s Office, and College of Environment to manage international visas. The HR Manager is expected to exercise independent judgment, solve problems, and develop innovative approaches to the management of a wide variety of departmental academic and staff human resources and payroll, to ensure operational efficiency.
The HR Manager will manage and oversee SAFS records for over 200+ faculty, academic, staff, graduate students and hourly employees, providing expert advice and high-level support to the Department, Director, and Administrator for Workday operations, transactions, and best practices, human resources, academic HR, and development of policies and procedures.
Academic Human Resource, Faculty Affairs and Postdoctoral Management
Manage high volume of faculty and teaching faculty appointment-related transactions including new-hires and paid and courtesy appointments for SAFS, ensuring the guidelines are up-to-date, compliant and address the expectations related to appointments’ processes within SAFS. Provide advice to academic staff regarding school, college and university requirements, policies and procedures in relation to Academic Human Resources.
Establish procedures and protocols pertaining to all facets of faculty affairs, including oversight of adjunct and affiliate faculty, professorships, postdoctoral scholars, and visiting researchers/scientists appointments.
Manage all activities associated with faculty searches, appointments, reappointments, promotions, tenure, professorships, merit reviews, voting eligibility, and faculty ballots, while always maintaining a high degree of confidentiality. Work closely with Director and Dean in negotiating funding, start up for new faculty.
Manage department foreign national visa application process in conjunction with International Scholars Office, SAFS, CoE, and AHR, to ensure the accurate and timely reporting and processing of the various types of AHR appointments, by researching and resolving appointment issues, such as visas, salary funding options, and appointment letters.
Oversee the completion of all faculty reports to include annual reports, professional leave requests, outside professional activities, annual reviews, faculty workload reporting, teaching evaluations, sabbaticals, retirements, and other faculty reporting documents. Supervise development of all faculty files and records. Direct others in maintaining files.
Coordinate with faculty concerning graduate students (Teaching Assistant, Research Assistant, Stipend positions), Lecturers and faculty for continuing personnel, and new employees to determine source of support and percentage of support.
Staff Human Resource and Personnel Operations
Manage staff employment (hourly, classified, professional, project appointment) lifecycle. Serve as hiring manager for SAFS. Work closely with supervisors/PIs on job creation, recruitment, interviews, hiring, onboarding, and etc. Assist with compensation, evaluations, position reviews, conflict resolution, and termination. Manage record keeping and maintenance of confidential files.
Implement human resources policies and procedures. Partner with Administrator to design and implement new hire orientation program. Develop new employee on-boarding and separation procedures.
Manage and provide content expertise on Leave of Absences, specifically FMLA practices and best practices. Manage and monitor Workday reporting for FMLA tracking, record keeping, required communications for staff and faculty taking leave.
Work closely with Campus HR employment to ensure positions and issues are resolved professionally and in a timely manner. Partner with department leadership with managing Workday activities to ensure actions and responses are in accordance with applicable rules and regulations.
Serve as consultant for any personnel action items (annual evaluation review, staff recognition, leave reporting to include leave requests, compensatory time, overtime, and over/under payment requests.
Serve as principle liaison between SAFS office and other UW Human Resource Offices to include College of Environment Dean’s Office and UW HR.
Departmental, Faculty and Staff Services
Oversee completion of University unit reporting documents, including annual reports and ten-year reviews, enlisting assistance from employees as needed. Assist Director and faculty leaders, or support staff in mission-critical requirements. Establish procedures and protocols.
Manage confidential calendar for Director, scheduling appointments with director, faculty, staff and students. Supervise and monitor director’s projects including production, inventory, and distribution of various committee documents, reports, spreadsheets, and PowerPoint charts. Compose, edit, and create sensitive and confidential letters, and memoranda and proofread outgoing correspondences.
Develop annual planning calendar for faculty meetings, school council meetings, departmental events and all Dean's deadlines. Staff various executive level meetings retreats, regional events, committee meetings, or other communicating, decision-making, or planning sessions, to include IT equipment setup, preparation of handouts, agenda preparation, minute taking and preparation, tracking and monitoring committee projects, materials distribution, scheduling participants, room reservations, conference calling, catering, and etc.
Execute effective tactics for efficient and effective delivery of student program events, including the SAFS Kick Off event , SAFS Winter Ceremony , and various extra-curricular student focused events and activities (e.g., assistance with the Annual New Graduate Student Orientation and Onboarding, and Annual Prospective Graduate Student). Supervise and serve as the master of ceremony on the day of events, overseeing all operations, staff, and volunteers.
Organize major outreach and recognition events, to include alumni/donor receptions, public faculty lectures, faculty retreats, special symposia, and other events. Assign speakers, independently determine funding sources for incoming visitors. Attend special events, being cognizant of "who's who" and maintaining diplomacy and confidentiality.
Perform other work-related duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor degree in social sciences, business, public administration, English, scientific or related field, or combination of education and experience.
Three or more years of experience working at the departmental level in human resources, with understanding of State and Federal policies related to human resources.
Strong organizational skills highlighting the ability to develop, use, and maintain systems to track information and materials.
Strong organizational skills highlighting the ability to develop, use, and maintain systems to track information and materials.
Strong project management and problem-solving skills.
Excellent oral and written communication skills, including the ability to prepare professional correspondence and reports and to take minutes at executive-level meetings.
Eagerness and ability to take initiative and work independently.
Strong attention to detail with an emphasis on accuracy and completeness of information.
Ability to maintain harmonious working relationships to address complex and/or sensitive issues effectively.
Ability to exercise discretion and to exercise sound judgment and solve problems independently.
Ability to navigate a complex, layered organization to achieve results.
Ability to interpret and communicate to others complex policies and procedures.
Proficiency with Workday, and Microsoft Office Suite, including Excel, Word, and PowerPoint.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
UW experience to include using UW administrative systems, and solid understanding of UW personnel policy.
Proven expertise at managing both academic and staff human resources at a UW. Knowledge of faculty affairs, postdoctoral procedures, and rules, to include visa requirements.
Experience with UW budgets.
Working Environmental Conditions
The position often requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.