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The Department of Economics has an outstanding opportunity for an Administrative Assistant 3. The Administrative Assistant will report to the Administrator and provide a variety of program support functions in the department. This position requires strong organizational skills, attention to detail, and a commitment to customer service.
Duties include but are not limited to:
Provide operational and administrative support, to include purchasing, reimbursements, travel and event planning, equipment inventory and loaning, facility key distribution, answering phones and departmental email, distributing mail, greeting external visitors, ordering and inventorying of general supplies, and maintaining conference rooms and its scheduling (mindful of COVID-19 safety protocols when needed).
Monitor and maintain office equipment and copier operations. Will assist with the inventory, and check-in/out of department equipment.
Serve as point-person for faculty and instructors to support quarterly courses and curriculum, include ordering books and evaluations.
Responsible for coordinating and arranging meetings, seminars, and events. Will research and reserve UW or off-site meeting facilities; compose, edit, assemble, and distribute meeting materials; create posters/flyers for advertisement; arrange meals/refreshments; and attend meetings and events to provide support as needed.
Assist with departmental communication: updating the main website, social media accounts, managing mailman lists, and editing program files and materials for accuracy, appearance, and clarity.
Organize travel arrangements, including conference registration, airline, hotel, and car rental reservations. Process and track travel and other reimbursements.
Maintain department budget files; review documentation for completeness; follow up on missing materials; reconcile transaction documentation to budget charges.
Under general supervision, must be able to establish priorities and deadlines;
Other duties as needed.
Requires High School/GED AND two years of increasing office or administrative support experience.
Strong computer skills, including an excellent working knowledge of Microsoft Office, Teams, and Outlook.
Ability to communicate effectively, verbally and in writing, with University staff, faculty, students, and constituents.
Demonstrates customer service, team collaboration, and problem resolution skills.
Demonstrates ability to organize and prioritize multiple tasks and work effectively under pressure of overlapping deadlines.
Experience interpreting policies and procedures.
Experience with UW administrative systems: Workday, Ariba, MyFD, and Procard.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.