The Acquisitions Accounting Assistant is a 35 hour per week, library clerical position that reports to the Acquisitions Librarian. This position supports the Acquisitions Librarian in the management of the library materials budget and endowments of approximately $2.5 million, assisting in the accurate tracking and oversight of these budgets (comprised of approximately 150 departmental and specialized funds). This person serves as the day-to-day contact between Gumberg Library and the Accounts Payable Department on all invoicing and payment issues related to the purchasing of scholarly materials for the library and is also responsible for the management of the library’s WERT bindery budget.
DUTIES AND RESPONSIBILITIES:
Processes payment of invoices for all library materials.
Ensures accurate and timely payment of invoices.
Posts invoice information in the library’s integrated library system.
Reconciles all payments in the library’s integrated library system and in the University’s accounting system on a weekly basis. Runs weekly financial reports in both systems.
Tracks future fiscal year payments in compliance with University policy related to the handling of subscriptions whose renewal cycle falls into more than one fiscal year.
Updated fund information in the online system for the University procurement card and helps reconcile university credit card statement with payments.
Resolves and corrects accounting problems following University procedures.
Manages the process of sending materials to the bindery. Manages and provides information on the bindery budget. Maintains relationships with Wert Bindery.
Manage the life-cycle of remaining print serials.
Assists Acquisitions Librarian with special projects as needed.
Performs other related job duties as assigned by the Acquisitions Librarian.
Associate’s degree from an accredited institution and 1 – 3 years of experience which includes both clerical and budgeting experience. This includes but is not limited to:
Strong written and oral communication skills;
Interpersonal, and organizational skills;
Knowledge of invoicing and payment procedures;
Ability to work within designated deadlines;
High degree of accuracy and attention to detail;
Ability to prioritize work requests;
Experience using Microsoft Word, Excel, PowerPoint, Adobe, and other software packages;
Willingness and ability to learn new technologies relevant to the position;
Knowledge of the Banner system is highly desirable;
Ability to establish and maintain working relationships with vendor and internal stakeholders and the ability to interact clearly, succinctly and persuasively with a broad spectrum of constituents;
Ability to work in a complex environment.
Interested candidates should submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.