PRIMARY DUTIES AND RESPONSIBILITIES (Essential Functions):
Support Department Leadership & Faculty – Schedule meetings; coordinate facilities, computing, and housekeeping; receive questions and inquiries; assist with calendar; organize faculty and postdoc searches. Provide support for faculty regarding scheduling, travel, and administrative office support; arrange and support staff meetings. Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories.
Communication – Maintain information in course catalogs and school informational resources (including Bulletin, MyDay, SIS, WUCRSL, and WUAchieve); work with other academic departments and programs to share information and coordinate activities.
Budget / HR / Accounting Liaison – Coordinate with Arts & Sciences support staff regarding AMCS Budgetary needs/requests and HR/Payroll.
Graduate Student and PostDoctoral Fellow Support – Assists Director and DGS in recruiting the Harvey Graduate Fellows and PostDoctoral Fellows. Serves as a liaison to the Graduate School and Office of PostDoctoral Affairs.
Academic and Student Support – Provide academic and student support, including student and course data management systems, and undergraduate and graduate students support, and provide support to directors of undergraduate and graduate study.
Perform other duties as assigned.
High school diploma or equivalent high school certification plus two years of relevant administrative experience. Ability to collaborate in a team environment.
Bachelor’s Degree plus two years of relevant administrative experience. Ability to collaborate in a team environment.
CRITICAL SKILLS AND EXPERTISE:
Excellent time management and organizational skills.
Ability to prioritize and multi-task.
Ability to work accurately with numbers.
Strong interpersonal skills.
Excellent oral and written communications skills. Strong computer skills.
Ability to work both independently and in a group.
Punctuality, dependability, and responsiveness.
Ability to understand and interest in the complexities of the academic setting and degree programs. Discretion and confidentiality.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.