Location: Bemidji State University / Northwest Technical College
Full/Part Time: Full Time
Employment Condition: Unlimited
Bemidji State University (BSU) and Northwest technical college (NTC) invite applicants to join our team as the Logistics Clerk. The primary function of the Logistics Clerk is to provide central receiving and central stores warehouse services and campus delivery services for BSU and NTC, and support all logistics operations for the campuses, including mailroom, print shop, and fixed asset inventory. BSU and NTC are members of the Minnesota State system of colleges and universities. Candidates must possess a valid driver’s license and be able to pass a driving history background check.
Responsibilities of the Logistics Clerk include:
Filling supply orders and special orders and distributing to requesters, charging orders to appropriate cost centers. Using MinnState Consumable Inventory System and SchoolDude to maintain stock inventory. Purchasing under existing contracts or regularly obtaining competitive pricing for all supplies ordered, keeping records of quotes and web pricing, and complying with purchasing policies as defined by the State of Minnesota and MinnState. Handling customer and vendor inquiries and complaints. Maintaining all pertinent records for documentation, providing customers and vendors with accurate, reliable, and timely information upon request. Percent of Time: 35%
Purchasing, recording, and maintaining inventory of consumable supplies, as well as special order goods, for BSU and NTC, and keeping appropriate records. Placing orders for stock items when inventory reaches pre-determined re-order point and placing special orders for non-stock items upon receipt of authorized written or verbal requests, using available contracts or employing competitive pricing methods. Using MinnState Marketplace to enter requisitions, or using purchasing card if necessary, and MinnState Consumable Inventory System and SchoolDude to enter stock into inventory and to charge out stock to appropriate departments (new stock recorded, marked, and added to inventory within three working days). Performing inventory of stock on hand and adjusting accordingly. Percent of Time: 20%
Receipting, inspecting, and accepting or rejecting goods shipped to the BSU receiving dock and warehouse, with subsequent log-in and routing of goods received and maintaining all associated documentation. Immediately reporting damaged merchandise to the requesting department and following up as necessary for the specific situation. Notifying the Inventory Coordinator of equipment received that must be marked for fixed asset inventory purposes. Giving priority logging, checking, and routing to express and next-day air deliveries. Providing excellent customer service and maintaining courteous working relationships with all internal and external clientele. Practicing proper and safe use of receiving equipment, arranging for appropriate maintenance and repairs as necessary. Keeping accurate records. Percent of Time: 15%
Working cooperatively with Logistics co-workers in the warehouse to back up and cover each other’s duties during absences or peak volume periods. Percent of Time: 20%
Prioritizing work to ensure warehouse operations function smoothly and efficiently. Updating department website content when necessary. Maintaining and cleaning receiving and delivery equipment and facilities, including snow/ice removal for warehouse approach. Obtaining forklift and powered pallet-jack training and trainer certification and keeping certification current; providing training to other Logistics personnel. Percent of Time: 10%
Minimum qualifications for this position include:
Demonstrated excellence in customer service, including the ability to maintain good relations on the phone, in person, and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically).
Skill in bookkeeping sufficient to post data and maintain records concerning costs of goods and services and shipment of goods.
Ability to compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
Ability sufficient to collect payments, count money, and make change for customers.
Leadwork skills sufficient to train and guide the work assignments of student workers.
Computer, data entry, word processing, spreadsheet, database management, and computerized inventory system skills sufficient to create, enter, modify, prepare, and retrieve data in a variety of formats, maintain inventory of supplies, update the website, conduct online searches, and perform other software applications to support business operations.
Possession of a valid Class D (basic) driver’s license.
Procurement experience (researching products and pricing; seeking quotes, issuing RFQ’s and RFB’s).
Printing services experience and a working knowledge of best printing practices and procedures (including equipment, software, and paper products).
Mail handling experience including comprehensive knowledge of postal and shipping practices, procedures, and regulations; electronic mailing systems; and addressing and barcoding software.
Fixed Asset Inventory operations.
Working knowledge of Minnesota procurement law and MinnState purchasing policies.
Working knowledge of mechanical, electrical, plumbing, carpentry, and maintenance supply and parts ordering.
Knowledge of and/or experience with computerized control systems, such as MinnState Marketplace and MinnState Consumable Inventory Module, and software such as SchoolDude, Microsoft Word and Excel and Outlook.
Experience and ability to operate/drive delivery vans and trucks for delivery and pick-up of mail, freight and supplies.
Ability to pass forklift and powered pallet jack training and trainer certification and keep certification current; ability to provide forklift and powered pallet jack training to personnel as needed; ability to operate a Bobcat, hydraulic lifts, and hand trucks for unloading/loading and delivering freight and supplies.
Demonstrated knowledge of and interest in working with diverse cultures and populations.
To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the qualifications.
All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
Official transcript(s) must be provided to Human Resources upon hire.
Salary is commensurate with education and experience; the current salary range for this position is $16.50 – $21.61 per hour.
In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check annually.
Constant: Carrying or lifting up to 50 pounds, fine manipulating, firm grasp, lifting above waist to chest, lifting below waist, pulling, pushing, reaching, repetitive arm motion, simple grasp, sitting, standing, twisting/pivoting, walking, color vision, depth perception, far vision, field of vision, midrange vision, near vision, hearing, sense of touch, talking.
Occasional: Crouching, kneeling, lifting above shoulder, squatting, and stooping.
Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Bemidji State Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.
Located between three American Indian reservations – Leech Lake, Red Lake and White Earth, students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.
Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants.
The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.
For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and BSU-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.
Bemidji State University is the place to be...bold, real, innovative, creative, global, aware, successful, and so much more! Through our signature themes, BSU and its nearly 5,000 students are committed to environmental stewardship, community service, and global understanding. You'll see that commitment in what we teach and in what we do.Located on the western shore of Lake Bemidji, our north woods campus environment reminds us daily of the need to be in tune with our world. Similarly, the American Indian culture of our region beckons us to begin our global journey by understanding our past as we prepare for the future. See for yourself by visiting us soon.