Reports directly to the Chief Executive Officer. Also partners with the Foundation Board and its committees. Provides both professional and clerical level administrative support. This position requires a detail-oriented person who is comfortable working in a fast-paced office environment, exceptional communication skills, and someone who is dedicated to completing projects on time. The range of duties includes calendar management and support; meeting scheduling and preparation; drafting of correspondence, minutes, reports, and donor relations materials; as well as coordinating, executing, and representing the foundation at special events. This person will have strong skills helping to manage executive leadership, build effective relationships with foundation and college employees, as well being an enthusiastic and helpful connection to major donors and volunteers.
Direct assistance to the Chief Executive Officer and Foundation Board of Directors
Coordinate and schedule meetings, draft agendas, prepare reports, and other materials.
Proactively attends to CEO and other executive team members to manage calendars, highlighting priority deadlines, managing working files, spearheading legal administrative updates (articles, by-laws, minutes, etc.), all while taking the initiative to understand and prepare CEO to meet daily assignments.
Schedule and prepare meetings with donors/prospective donors, alumni, community and business leaders, campus leaders, and others. Facilitate note-taking and minutes as deemed appropriate.
Arrange travel and document specifics around logistics.
Maintain confidentiality on issues involving staff and donors.
Work with the executive to effectively document contacts with donors, prospective donors, and leaders utilizing The Raiser's Edge as the sole tool for planning and recording all strategic contacts and actions.
Prepares monthly activity reports for College Board of Trustees and Foundation Board, through solicitation and management of staff colleagues.
Provides administrative support for Board of Directors, Executive Committee, Board Relations Committee, and Real Property Management Committee.
Plans Board and staff-related events which involve selection of location, catering, and other logistics.
Coordinates Board and staff recognition efforts.
Ensures productive and collaborative working relationships with executive, administrative, and other college colleagues at Clark College.
Position encounters frequent new and varied work situations, which involve a moderate degree of complexity. Complexity is due to interactions with diverse groups of people and involvement with varied projects, workgroups, and work styles. Position requires working from established procedures, but often determining own practices and procedures for assigned responsibilities. Position requires the ability to prioritize tasks with flexibility and in response to competing needs. Operates independently with minimal supervision and as a team member. Must maintain confidentiality regarding decisions and documents.
Specific Job Skills:
Outstanding interpersonal and communication skills, both oral and written, including the ability to draft reports, correspondence, meeting minutes, and copy and edit the writing of others. Ability to operate a personal computer, standard office software programs, and office equipment (photocopier, fax, phone). Outstanding organizational skills, including helping others (both peers and executive staff) in organizing their work and priorities. Ability to manage multiple priorities and entire projects, including coordinating projects that involve participation from multiple individuals. Ability to make decisions within a shared decision-making environment and exercise sound judgment, including knowing when to act independently and when to seek guidance/input before taking actions. Flexibility to adapt to changing and sometimes conflicting priorities. Ability to maintain a professional demeanor and service orientation at all times, including in stressful situations.
Internal Number: 3068772
About Clark College
Clark College inspires learners to excel, transforms lives, and strengthens our increasingly diverse community. Clark College, in service to the community, guides individuals to achieve their educational and professional goals.