Administrative Assistant - Office of Equal Opportunity - (21001285)
Discrimination has no place at Tufts University and offends the University's core values that include a commitment to equal opportunity and inclusion. Tufts is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee and student. It is the policy of the university not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender (including pregnancy, sexual harassment and other sexual misconduct including acts of sexual violence such as rape, sexual assault, sexual exploitation and coercion), gender identity and/or expression (including a transgender identity), sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Retaliation is also prohibited. Furthermore, the University seeks to attain a rich diversity of its academic programs and workplace environments on its campuses by attracting and retaining faculty, staff, and students from wide range of diverse backgrounds and experiences in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs, and athletic or other university-sponsored programs. In this regard, diversity encompasses the characteristics listed above as well as language, socio-economic background, parental status, education, affiliation and other qualities. The Office of Equal Opportunity (OEO) exists to ensure that the University's commitment and goals toward equal opportunity are integral components of Tufts' policies.
The OEO Coordinator/Office Manager is responsible for overseeing all aspects of office operations including, but not limited to, supporting the Executive Director in office and calendar functions, scheduling meetings, ordering supplies, overseeing financial transactions including paying out requisitions, approving and monitoring department p-card purchases as well as processing invoices in a timely manner. The OEO Coordinator/Office Manager will also act as the main contact for all calls and visitors into the OEO, will triage and manage the interests of our university constituents ensuring responses are given in a timely and efficient manner and collaborate with other offices University-wide. This person is also responsible for additional supportive department functions such as special projects, event planning, and training support.
Knowledge and experience typically acquired by High School Diploma and 5+ years experience OR Bachelor's degree and 3+ years experience.
Microsoft Office Suite; website design and willingness to learn our other operating tools (Ethicspoint, OneHub, Apptricity, E-Req, etc.)
Proficiency in Microsoft word and excel.
Familiarity with working in a fast-paced environment with attention to detail.
Ability to de-escalate difficult situations, people and emotions.
Personal integrity is a must; strong boundaries and ability to maintain private information and confidentiality at all times.
Ability to handle charged emotional environments and situations.
Special Work Schedule Requirements: Limited overtime and after hours work.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Medford/Somerville
Job: Administrative Support
Organization: Office of Equal Opportunity
Employee Status: Regular Schedule: Full-time
Job Posting: May 3, 2021, 11:33:08 AM
Internal Number: 21001285
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.