Assistant Director of Grant Acquisition and Operations Division of Academic Affairs 301 W. State Street Trenton, NJ 08618
Thomas Edison State University provides distinctive undergraduate and graduate education for self-directed adults through flexible, high-quality, collegiate learning and assessment opportunities. One of New Jersey’s senior public institutions of higher education, the University offers associate, bachelor’s, master’s and doctoral degrees in more than 100 areas of study, predominantly online. At Thomas Edison State University we embrace a diverse and dynamic workforce that drives innovation, learner success and organizational growth. We welcome you to apply to be a part of our team.
The Assistant Director of Grant Acquisition and Operations is charged with researching, developing, leading and overseeing Academic Affairs’ initiatives related state and federal grant acquisition and operations, and is responsible for the following:
• Researching grant opportunities, communicating opportunities to Academic leadership, and leading teams of various constituencies through proposal development. • Supporting University staff in developing comprehensive grant applications and grant submissions, including supporting all technical, budgetary, and content requirements. • Submitting grant proposals through myriad electronic submission systems e.g., Grants.gov, FastLane, SAGE, etc. • Timely grant-acquisition project management. • Day-to-day operations of awarded and funded proposals including close coordination with identified University staff to meet program deliverables. • Monitoring, and reporting on, funded proposal objective progress, as well as overseeing internal and external reporting requirements, and overall grant project execution.
The position reports to the Vice Provost for Strategic Initiatives and Institutional Effectiveness and will interface with the leadership of the Academic Affairs division and other key University staff. The individual in this position will need to cultivate and maintain strong professional relationships with key personnel in all areas of the University.
Education: • Minimum possession of Master’s degree in an academic or professional discipline OR • Extensive demonstrable experience in private, state and federal grant acquisition and grant management coupled with a Bachelor’s degree.
Required Experience: • Three years’ experience in higher education. • Three years’ experience developing comprehensive grant proposals and implementing funded grant projects in higher education.
The preferred candidate will have a demonstrable track record of leading a subject matter expert team around state, and federal grant development, submission, award, and operational management. The preferred candidate should be fluent in grant terminology, adept at working in common grant systems such as Grants.gov, SAGE, and FastLane as examples, and possess strong project management skills with a focus on timeline adherence.
The preferred candidate will be able to quickly obtain a full understanding of Thomas Edison State University organizational structures, academic and administrative policies and procedures. Exceptionally strong writing (including grant-specific terminology) and verbal skills; effective interpersonal skills, especially working in a collaborative team environment and demonstrated expertise in collaborating with academic and service units/departments across a higher education institution.
Examples of Work:
Conducting research on grant funding opportunities aligned with University mission and strategic direction.
• Proposing grant funding opportunities to Academic leadership. • Leading and coordinating proposal documentation with appropriate University personnel, e.g., Academic Deans, Assistant/Associate Deans, Mentors, etc. • Liaising with University financial staff relative to budget coordination and advises on budget proposal development. • Ensuring grant objectives are met including but not limited to expenditure of grant funds, navigating University purchasing processes, student scholarships, etc. • Collecting data, preparing reporting for monthly, quarterly, and annual reports on funded program progress relative to program deliverables and University needs. • Maintaining a database on funded program and participant outcomes. • Presents workshops, training sessions, and information sessions on grant acquisition and operations as needed.
Knowledge Skills & Abilities:
• Strong organizational, strategic and problem solving skills. • Excellent written and verbal communication skills. • Maintains a thorough knowledge of relevant electronic proposal systems. • Maintains a thorough knowledge of sponsored programs administration including but not limited to private, state, federal, and private entity requirements. • Working knowledge of NIH, NSF, DOL, and other federal and state regulatory environments. • Ability to prepare clear reports and studies that include findings and recommendations. • Ability to represent the University at conferences, seminars, or meetings. • Ability to manage and prioritize tasks and assignments. • Demonstrated ability to research, pursue, and achieve successful federal and/or state funding awards. • Demonstrated background establishing cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the section(s) and program or unit. • Ability to establish cooperative working relationships with supervisors and staff.
Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer
About Thomas Edison State University
Thomas Edison State College was established by the State of New Jersey and chartered by the New Jersey Board of Higher Education in 1972. The College was founded for the purpose of providing diverse and alternative methods of achieving a collegiate education of the highest quality for mature adults.