The Program in Molecular & Integrative Physiological Sciences (MIPS) is a program within the Department of Environmental Health (EH). The MIPS Program is largely wet-lab based. Its research is dedicated to studying the biological mechanisms underlying health effects of environmental exposures, with a particular focus on three main problems: air pollution, lung infection, and asthma.
Reporting to the Director of Administration, and in conjunction with MIPS Program Directors (Lu and Fredberg), this position is responsible for a broad range of administrative tasks necessary to ensure that the MIPS program runs smoothly and efficiently within the EH Department and the broader School communities.
Duties and responsibilities include, but are not limited to, the following:
Serves as the sole MIPS Program administrative contact – overseeing workflows, providing support to staff and personnel, and ensuring smooth operations
Coordinate personnel administration and hiring of all MIPS staff and academic appointees, including processing hire, onboarding systems & paperwork, payroll administration, and visas for international post-doctoral fellows and scholars. Serves as principal administrative contact and liaison with program and Office of Human Resources, Benefits Office, Academic Affairs, and Harvard International Office; maintains personnel records for all faculty, staff and students in the Program. Organizes and oversees administrative systems and procedures relating to attendance record-keeping.
Manages all Visa processing and visa renewal, from inception to completion, includes coordination of forms with incoming foreign scholars, acting as MIPS subject matter expert and working closely with the Harvard International Office, and advising faculty and scholars.
Serve as principal administrative contact and liaison with Program and the Office for Student Services, prepare award letters and appointments, process stipend and tuition awards, and monitor financial reports.
Provides administrative support for ERC seminars, grand rounds, advisory meetings, faculty meetings and retreat.
Maintain student training grant records and manage data on Program personnel and students for various statistical reports required by federal agencies. This includes preparation of trainee data tables in compliance with funder requirements; maintain and update student/trainee database and produce required reports and develop new reports as needed.
Maintain and update MIPS Program website and perform other communications-related duties.
Serves as faculty Assistant through the performing office duties including faxing, copying, maintaining CVs, and reserving rooms. Makes travel arrangements for visitors to MIPS (when normal operations resume). Schedules a variety of meetings and events ranging in size and scope. Ensures PubMed Centrail Identification (PMCID) requirements are met for all researchers in MIPS. Composes, proofreads and edits letters. Proofreads documents for clarity as requested. Assists MIPS Program Director and senior faculty on tasks as needed. Coordinates purchasing, tracks and processes reimbursements, and performs corporate card reconciliation.
Sorts printed mail for MIPS and maintains mailboxes (when normal operations resume); maintains FedEx account and assists in mailing materials.
Performs special projects as assigned; such as support for return to campus and creation/enforcement strategy of department policy around safe work habits upon return.
Overall, performs other duties as required.
PLEASE NOTE: This position has a term appointment of 2 years from date of hire, with the possibility of extension.
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review (O&R) period. The O&R period will be waived for any internal Harvard employee transfers.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
3+ years of relevant experience required; a combination of education and experience may be considered
Bachelor's Degree is strongly preferred
2+ years of professional experience is preferred
Experience with Micro Soft Office is strongly preferred
Experience with systems such as End note, Word Press, and Adobe is preferred
Excellent communication and customer service skills preferred
Strong attention to detail preferred
Works well independently and with a team preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53951BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.