Academic/Faculty Affairs, Administrative/Support, Other Staff/Administrative, Staff/Administrative
The Division of Academic Affairs strives to create an environment of inclusion, equity, and educational opportunity for all faculty, staff, and students. We cultivate and promote academic excellence in faith-integrated teaching and learning, scholarship, creative achievement, and community engagement in alignment with the University mission. The division works with an extensive group of campus partners to design curricula, set academic policy, and provide oversight for academic budgetary and development priorities in alignment with the University Strategic Plan.
The Executive Assistant to the Provost requires a solid and collaborative team member capable of confidentiality, initiating professional support, offering administrative assistance, and serving as project administrator for the Office of the Provost, while exhibiting strong organizational skills. Must be capable of working independently and with flexibility.
Bachelor's Degree Required.
Master's Degree Preferred.
Five to ten years of administrative experience with increased responsibilities.
Higher education experience required.
Budget management experience required.
Primary Duties/Essential Functions
Work collaboratively with Office of the President, Schools and Colleges, Division Offices, and other departments as necessary to complete assignments for the Provost.
Interface with Deans and Board of Trustees to organize semiannual reports and prepare for Academic Affairs Committee meetings.
Serve as liaison for Provost, administration, faculty, staff, students, and outside constituents on a variety of issues.
Manage yearly updates to the Faculty Handbook, including the ability to design and improve current processes.
Manage the process for interviewing final faculty candidates and their subsequent relocation to Southern California.
Perform general administrative duties, such as coordinating travel arrangements, filing, distributing mail, answering phones, replying to emails, ordering office supplies, processing expense reports, and other budget-related duties.
Coordinate administrative needs and functions across Academic Affairs areas.
Complete communications, such as minutes for onsite and offsite meetings, reports, business letters, and memos for a variety of issues.
Execute a number of projects within the Office of the Provost (e.g., Sabbaticals, Faculty Awards, Educational Assistance Program, faculty overload process, independent study and course tutorial processing, various commencement duties).
Responsible for timekeeping as it applies to the scope of this position.
Regular, punctual attendance as required by the supervisor based on department needs.
Perform other duties as assigned.
Self-motivated, reflective, and innovative thinker.
Strong oral and written communication skills, group communication skills.
Ability to proofread and edit materials.
Ability to manage details and follow through.
Excellent organizational skills.
Excellent word processing skills.
Strong budget management skills.
Ability to keep confidentiality with discretion and good judgment.
Ability to take direction and establish trust with others.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Ability to lift, pull, grasp, bend to lower file drawers and reach to top of 4 drawer file cabinet.
Ability to lift up to 20 lbs.
Repetitive keyboard work.
Telephone usage-hearing and speaking.
Intermittent sitting and standing.
Ability to conduct business at other offices on campus, which may require walking/driving to other locations.
Computer monitor and reading.
Pleasant office setting, comfortable temperature.
Proficient in Microsoft Office (Word and Excel), Google Apps (Google Drive, Spreadsheets, and Docs), and ability to quickly learn and adapt to new software.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council of Christian Colleges and Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor's, master's, and doctoral programs on campus, online, and at seven regional centers across Southern California, APU continues to be recognized annually as one of America's Best Colleges by U.S. News & World Report.