The Cedars-Sinai Department of Neurology is a leader in the treatment of more than 150 complex neurological disorders, and conducts research that brings new hope for patients and caregivers. Ranked among the best in the nation by U.S. News & World Report, our neurosurgeons and neurologists work together with experienced care teams to give you the most effective treatment possible.
We invite you to consider this great opportunity to make a difference in the lives of countless patients by working together in the world of research!
The Research Grant Specialist II (RGS II) works with Principal Investigators (PIs), Research Coordinators and other research staff to complete and submit federal, industry, and non-federal clinical trial and basic science grant applications and serves as a liaison between the department or research groups and sponsored research funds administration, Accounting, and Finance departments. The incumbent will work with the department Research Manager, Executive Director, Chair, and Research Faculty members to provide deficit resolution on internal and extramural research projects. Specifically, this role creates clinical trial and basic science budgets and works with Research Coordinators on post-award management (invoicing, monthly reporting, cost transfers, and project closeouts), creates research staffing models, projections, and meets monthly with research programs to review research portfolios.
This role generally performs all Pre and Post award administrative functions including, but not limited to, ensuring internal documents are prepared and routed for approval and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Ensures compliance with all internal policies and procedures, federal and local agency requirements including the Food and Drug Administration (FDA) and local Institutional Review Board.
Primary Job Duties and Responsibilities:
May contribute content to standard sections of grant applications.
Ensures internal documents are prepared and routed for signature and processing.
Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
Responsible for grant close out.
Identifies opportunities for research funding opportunities.
May negotiate budgets for clinical trials.
May assist with research participant billing.
Maintains research practices using Good Clinical Practice (GCP) guidelines.
Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
Participates in required training and education programs.
Department-Specific Duties and Responsibilities:
Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, investigator time, and costs from ancillary departments.
Determines whether research procedures in the protocol are standard-of-care or a research-related costs to correctly classify expenses and works with investigators to obtain accurate budget details.
Assist with invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking.
May submit lab orders through electronic ordering system (PeopleSoft) and tracks orders.
Provides accurate and timely assistance in editing, writing from verbal and written instructions, formatting, and submitting research grants, reports, and publications following established guidelines.
Assists leadership on other tasks as assigned.
Bachelor of Arts or Sciences degree, required.
Specialty research certification (Certified Research Administrator), preferred.
Experience and Skillset:
Three to five (3-5) years minimum experience in administration of research grants, or equivalent combination of education and experience, required.
Experience working with research groups, the Office of Research Administration, Finance, Purchasing, Academic Administration, highly preferred.
Experience with clinical trial budgeting and Post-award management.
Ability to establish and administrate grants and funds administration procedures to include business practices and procedures in fields such as customer/client service, Payroll, Human Resources, Purchasing, Accounting, and Accounts Payable (AP).
Working Title: Research Grant Specialist II (Clinical & Basic Lab) - Department of Neurology
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.