Position Description: Under the direction of the Manager, manage the administration of all personnel and payroll actions for the Department of Philosophy. The department comprises approximately 26 tenure-track and emeriti faculty, 50 TAs, 4 postdocs, and 20 miscellaneous appointments such as adjuncts, lecturers, visiting professors, section leaders, visiting scholars, visiting researchers, and visiting graduate researchers. Manage all aspects of processing personnel actions for academic, academic apprentice, and staff titles, including new hires, reappointments, merits, promotions, summer ninths, stipends, leaves, sabbaticals, time reporting, and securing visas. Oversee all aspects of the preparation of dossiers for personnel actions to include solicitation of evaluations, preparation of data summary pages, preparation of bibliographies, publication materials, and student evaluations. Coordinate academic search processes for ladder faculty, lecturers, postdoctoral scholars, and all other academic appointments. Act as a point of reference for the MSO, Chair, and Faculty on personnel and issues, and provide interpretation and analysis on academic and staff personnel policies. Use OPUS to track faculty actions and UC Recruit to track faculty searches.
Serve as primary payroll processor for the department, using the UCPath system to process personnel and payroll actions for all academic and staff employees. Update and maintain academic and staff personnel records, and generate various payroll reports.
Serve as the benefits representative for all employees in the department. Serve as a liaison for academic personnel matters with the Dean's Office, UCLA Payroll Office/CRU, UCPath Center Graduate Division, Summer Sessions Office, and Office of International Students and Scholars. Provide administrative support to the Chair of the Department of Philosophy, and assist with special projects as requested by management.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.