Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
The College of Agriculture and Life Sciences at Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Located in the beautiful Sapsucker Woods Sanctuary, the Cornell Lab of Ornithology (the Lab) is dedicated to advancing the understanding and protection of the natural world and joins with people from all walks of life to make new scientific discoveries, share insights, and galvanize conservation action. The Lab is a vibrant unit within Cornell's College of Agriculture and Life Sciences (CALS), where several full-time faculty teach undergraduate courses, advise graduate students, and manage world-class, mission-driven programs. Our management and staff are committed to the highest standards of ethics and excellence in all areas of our work.
As a member of the Lab's administrative service center team, the Administrative Assistant will provide independent, high level, confidential program, administrative and customer service support for the Lab. This position currently provides support to the Center for Conservation Biaocustics (CCB; https://bioacoustics.cornell.edu) and the Center for Engagement in Science and Nature (CESN; https://www.birds.cornell.edu/home/engagement-in-science-and-nature/). CCB is one of six centers within the Lab. Its mission is to collect and interpret sounds in nature by developing and applying innovative technologies across multiple ecologically relevant scales to inspire and inform the conservation of wildlife and habitats. The Center for Engagement in Science and Nature inspires people of all ages and backgrounds to connect with birds and nature, build their knowledge, and share their observations so that together we can gain insight into how natural systems work and address global conservation challenges. We celebrate the collective power of our community to support bird and earth-friendly habits and policies.
The position, which reports to the Lab's Senior Director of Administration and Operations, (a) assists leadership on all center-related administrative tasks, (b) supports center finance specialists, and (c) provides administrative backup for other centers at the Lab. This includes providing support for the campus shuttle service as needed for special events, limited regular service, and back up for other shuttle drivers.
Act as liaison to both internal and external colleagues including staff, alumni, Lab members, research partners, commercial and governmental personnel. Must be able to manage all issues with a high degree of judgment, tact, and diplomacy while fostering excellent working relationships with collaborators. Attend and document meetings as requested by the Program Manager and convey/relay information as appropriate. Assist with the administrative preparation and distribution of scientific papers, technical reports, and publications.
The position frequently acts as the liaison between centers and campus, local, national, and international collaborators, visitors, funding agencies, and customers.
The Lab is an inclusive community and we welcome anyone who has an interest in the Lab without consideration of age, sex, gender/gender identity, ethnicity, race, skin color, religion, physical or mental ability, sexual orientation, nationality, or background, among others. We recognize that diverse, inclusive communities create more innovative and impactful work to address global challenges and benefit humanity and nature; We will work purposefully to amplify underrepresented and marginalized voices within the Lab and the communities we aspire to serve.
Associates Degree; with two to four years' relevant experience or equivalent combination of education and experience.
Must be able to work well and communicate respectfully with people from very diverse backgrounds.
Must be able to foster and maintain excellent working relationships with coworkers, collaborators, students, visitors, and customers from very diverse cultural and educational backgrounds. This requires approaching all matters with an open mind, sense of curiosity, service-minded attitude, tact, and diplomacy.
Experience that demonstrates sound judgment, creativity, time management, and problem-solving skills.
Must have the ability to work well within a team of professionals.
Attention to detail and organizational skills are critical for this position.
Demonstrate a proven track record of successfully managing multiple projects and priorities simultaneously. Must be flexible and adaptable and able to change direction/tasks quickly as priorities change.
Demonstrate a history of reliability and the ability to maintain confidentiality.
Prior experience drafting and processing contracts and licensing agreements.
Experience proofreading and editing correspondences and documents.
Proficient in the use of standard office software such as Microsoft Office.
Willingness to learn new skills and participate in relevant training courses.
Must be able to work evenings and weekends when necessary
Must maintain a valid and unrestricted New York State driver's license, and be cleared to drive for university business.
Bachelor's degree with five or more year's related experience preferred.
Proficiency in one or more foreign languages (preferably Spanish, French, Bahasa Indonesia, or Malay) preferred.
Background working in an academic research organization helpful.
Knowledge of Cornell's accounting and administrative systems and policies helpful.
Wordpress and Mendely software experience helpful.; or other softwares which handle the organization of publication
Interest in animal conservation helpful.
This is a full-time, continuous position.
Visa Sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
How to Apply:
You must submit both a resume/CV and cover letter.
When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hireon the HR website. If you are an internal employee, please log in to Workday.
Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations.
University Job Title:
Administrative Asst IV
Pay Rate Type:
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Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at firstname.lastname@example.org.
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Internal Number: WDR-00025664
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.