As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine has an outstanding opportunity for a Accreditation and Regulatory Specialist (Program Operations Specialist).
The University of Washington School of Medicine Office of Graduate Medical Education oversees the accreditation of 115+ medical residency and fellowship training programs accredited by the Accreditation Council for Graduate Medical Education (ACGME), four dental residencies accredited by Commission on Dental Accreditation (CODA), 70+ non-ACGME accredited medical residency and fellowship programs and other post-graduate training programs. The purpose of the Accreditation and Regulatory Specialist position is to provide accreditation and regulatory project management, data management and analysis to facilitate compliance with ACGME, American Board of Medical Specialties, and other applicable regulations and standards. The Accreditation and Regulatory Specialist reports to the Director of Accreditation for Graduate Medical Education. The position requires working in concert with the Vice Dean, Associate Dean, Assistant Dean, and others with minimal supervision.
DUTIES & RESPONSIBILITIES
Accreditation and Compliance Project Management: •Work with the Director of Accreditation to identify deficiencies in meeting accreditation standards and set priorities for correction and improvement. •Monitor and evaluate compliance trends and follow through on action plans and activities addressing areas of non-compliance. •Audit internal accreditation documentation submitted by programs to the GME Office and to accrediting bodies to ensure compliance with accreditation standards. •Conduct ongoing informational and training activities for programs and program leadership related to accreditation, regulatory requirements and new standards. •Collaborate with program leadership to evaluate and confirm compliance with national and internal accreditation standards as well as alignment with best practices in the field. •Advise the Director on opportunities for process or practice improvement. •In collaboration with the Director of Accreditation, implement, track, and evaluate policies related to accreditation and regulatory requirements. •Maintain up-to-date documentation of accreditation activities on the GME website. •Ensure accurate accreditation and assessment information is included in all GME accreditation related materials. •Other tasks related to accreditation and regulatory issues as assigned by the Director of Accreditation.
Data Management and Analysis: •Design, construct, and maintain a sustainable system for data management to monitor and analyze program and institutional compliance with accreditation standards. •Collect data and conduct data analysis to assess institutional and programmatic accreditation and compliance activities. •Work with institutional constituents to collect data on quality metrics and benchmarks that will be shared with the GME community. •Work with institutional constituents to collect and evaluate data concerning workplace safety to address and ensure the safety of residents and faculty members. •Provide ongoing training to programs on the use of accreditation data systems for program self-assessment purposes. •Work with the Director of Accreditation to develop data driven projects that will facilitates meeting accreditation and regulatory requirements. •Adapt data for effective visualization and presentation within academic scholarship.
Other Responsibilities: •Staff and provide project management for the monthly GMEC meetings. Prepare agenda and meeting packets, send out invitations and meeting materials, manage membership, track attendance, take minutes, and follow up on any action items from the meeting. •Manage Program Director change process. Ensure compliance with accreditation requirements when appointing new program directors, appropriate approvals, and oversee changes in all appropriate systems.
MINIMUM REQUIREMENTS •Bachelor’s Degree and at least two years of experience in administrative support, overseeing and executing general office operations.
Additional requirements: •High proficiency in Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook) and Windows. Proficiency in web-based data management systems for management and tracking purposes. •Strong organizational skills and ability to appropriately prioritize multiple tasks. •Excellent oral and written communication skills. Positive attitude and the ability to work as a team member. •Ability to exercise initiative and work with minimum supervision. Previous experience in graduate medical education a plus.
Equivalent education and/or experience may substitute for minimum requirements.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.