Serves as a primary account administrator for account owners.
Creates accounts and works within the Financial Accounting System.
Allocates, authorizes, monitors, and controls expenses.
Manages check and wire-transfer deposits and earnings invoicing for industry funded clinical trials.
Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).
Facilitates timely reconciliation and close-out of terminated clinical trial FAS accounts.
Maintains, oversees, reconciles, and corrects errors in accounts. Processes clinical research and core bills for payment.
Partners with CT Contracts Managers on budgetary amendment implementation.
Communicates regularly with study staff on accrual tracking.
Trains clinical study and other administrative staff on VETS use, completion, and interpretation. Maintains central CTFG tracking system for VETS and FAS.
Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
Allocates and authorizes expenditures.
May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
Monitors expenditures on approximately 560 active individual faculty accounts.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Creates and maintains excel spreadsheets and Access databases as necessary to track Section finances.
Works closely with Section Administrators to effectively manage faculty accounts and ensure proper spending.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Performs other related work as needed.
Three years of financial experience.
Working knowledge in FAS, Business Objects, and academic medical operations.
An understanding of fund accounting principles, federal and major non-federal post-award policies, allowable cost policies, and fundamental academic medical research accounting principles.
Strong computer skills including word processing, database management, and spreadsheet skills.
Excellent verbal and written communication skills.
Attention to detail.
Flexible and adaptable.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Sound financial and analytic skills.
Research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Exercise sound judgment, discretion and tact.
Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Work with individuals from across the division and university.
Proficent in research methods and funding sources.
Expertise with clinical trials.
Background with federal and non-federal regulations for grant management.
Proficiency with fund accounting.
Familiarity with federal and non-federal grant and contract policies. Â
Cover Letter (required)
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Internal Number: JR10790
About University of Chicago (UC)
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