The Administrative Associate III provides complex administrative support to the Enrollment Management Division which includes (the Offices of the Registrar, Admissions, Strategic Enrollment Initiatives, Office of Student Financial Aid & Scholarships, K-12 Partnerships and Student Recruitment). Works under general supervision and provides complex administrative support work. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Provides complex administrative support for the Office of Financial Aid and Scholarships, including, but not limited to, monitoring departmental mail and emails; arranging meetings, appointments, conferences, and travel for the respective departments; records minutes of staff meetings; maintenance of departments files and records; may deliver, pick up, or receive cash payments; and assisting with development and maintenance of departmental intranet spaces and website, as necessary.
Supports other units within the Division of Enrollment Management.
Serves as the departmental Workday EM coordinator and assists director(s) with all personnel actions in Workday. Departmental contact is responsible for inventory. Reconciles office inventory of equipment in collaboration with the Business Manager. Serves as the departmental contact for purchasing for the respective offices of responsibility, includes maintaining office supplies and equipment.
Greets visitors, answers and screen calls, provides information and referrals, and schedules appointments. Acts as a liaison between the respective offices of responsibility and other administrative offices and external constituents. Maintains notes in order to brief the Director(s) on the status or outcomes of external communications.
Maintains calendar of appointments; coordinates and makes travel arrangements for the respective Director(s). Manages general and confidential correspondence and reports as required of internal and external entities. Performs word processing, desktop publishing and presentations as needed. Assists with fiscal management of office operational funding.
Coordinates activities and assigns work to student workers. May participate in the hiring, training, and supervision of student workers. Performs other duties as assigned.
Education and Experience:
High school diploma or equivalent combination of education and experience.
Three years of related experience.
Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Job Posting Close Date
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-034737
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.