Job Summary/Basic Function: Job Summary: The Procurement Specialist is responsible for all activities related to the procurement of materials, supplies, equipment, services, contracts, etc. for all University departments. This position provides proficient purchasing knowledge and skills in performing various standard procurement-related duties within the department. Other responsibilities include, but are not limited to, developing sources, processing requisitions, perform entry level contract reviews, soliciting and analyzing bids, and issuing Purchase Orders.
Essential Job Functions Standard: 1. Performs entry-level purchasing and procurement work. This involves purchasing and procuring commodities, equipment, and services using applicable guidelines, rules, policies, and laws. 2. Receive and evaluate departmental requisitions, identify potential suppliers, and analyze and select appropriate procurement methods based on established procurement requirements and best value criterion. 3. Prepares and executes purchase orders in accordance with applicable procurement regulations, polices, and procedures. 4. Prepares and reviews orders to verify accuracy, terminology, and specifications. 5. Works with University departments to prepare and develop specifications for an unlimited range of goods and assists with drafting certain scopes of work for review by upper level staff. 6. Prepares and distributes bid invitations to vendors. 7. Reviews and tabulates bid evaluations to determine lowest or best value and makes recommendations for award. 8. Tracks the status of requisitions and purchase orders. 9. Provides direction to departmental personnel on routine issues and concerns related to procurement, referring to a supervisor or more senior procurement specialist on all non-routine procurement issues; monitor and investigate issues and assist with problem resolution. 10. Establish and maintain effective business community relations. 11. Actively promote and champion participation in University's Historically Underutilized Business (HUB) program to positively impact relationships and program results. 12. Maintain proper procurement files and records relating to the purchasing and contracting process. 13. Perform other duties as assigned.
Periodic: 1. Research and recommend new supply sources to support the efficient delivery of services and equipment. 2. Identify process improvement opportunities to further procurement strategies. 3. May assist with emergency purchases.
Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the university.
Minimum Qualifications: Minimum Education Required: Associates Degree required, Bachelors degree preferred, from an accredited institution in related field.
A combination of education, experience, and training to produce the required knowledge and abilities could be considered.
Minimum Experience Required: One (1) year of purchasing-related experience required. Experience in higher education and government purchasing experience with experience with Texas agencies preferred.
Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.
Must be computer literate and proficient in the use of office computer software, in particular Microsoft Word and Excel, in addition to other standard office equipment, email, internet and have ability to learn specialty procurement and contract software.
Certification(s) Required: Within eighteen (18) months of hire, must possess the state required procurement certification, Certified Texas Contract Developer (CTCD).
Key Competencies: High ethical standards and excellent attention to detail Knowledge of generally accepted contracting and purchasing principles. Good communication skills, including speaking professionally and using proper terminology, being able to read with understanding, write using correct English and without misspellings, and to proofread work. Exceptional interpersonal skills to interact with co-workers, other departments, suppliers, students, and the general public. Ability to work on multiple projects at one time and demonstrate excellent organizational skills. Ability to work independently and meet deadlines, adapt to changing situations and environment and accept constructive feedback.
Physical Requirements: Must have physical ability to perform minimal physical work in a normal office environment including lifting/carry/pushing/pulling up to 20 pounds regularly.
Job Conditions: Standard business working hours, Monday through Friday, 8:00am to 5:00pm. Some evening and weekend work, as required, during peak processing times.
Lamar Expectation of Quality: Employee will support the mission of Lamar by providing high quality, professional services, timely responses, and solutions to customer requests.
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana