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The Senior Cost Studies Analyst is responsible for working closely with and reporting to the Cost Studies Team Lead on technical activities within the Special Cost Studies Office. The Special Cost Studies Office is responsible for completing all activities related to the following cost studies:
Capital asset cost studies for supporting indirect cost recovery, management decisions, and verifying adequacies of Caltech's accounting practices and internal control systems.
Recovery of interest expenses related to the financing of capital assets.
Jet Propulsion Laboratory (JPL LS) Lump Sum proposals for negotiations with NASA. JPL LS projections for use by Caltech and JPL budget offices.
Review of Staff Benefit and Paid Leave costs, including examination of transactions for allowability, coverage eligibility, and consistencies with Caltech's written benefit policies and 2 CFR 200.
Reconcile and initiate clean-up of raw data sources supporting the F&A, Staff Benefit, Paid Leave, JPL Lump Sum, and other cost studies performed in the office.
Examination of internal controls over the financial and accounting processes for adequacy to support Caltech's cost recovery process.
Identify and address any technical inadequacies related to Caltech's service centers from the perspective of costing and management of the service centers.
Identify and recommend areas for process improvements, increasing productivity and efficiencies, and ensuring accuracy of the final cost study results.
Special cost studies in support of executive decision-making process.
Investigate complex issues related to areas identified by DCAA auditors that may point to weaknesses in Caltech's accounting practices or treatment of costs included in the F&A, JPL Lump Sum, Staff Benefit, and Paid Leave cost proposals.
Provide technical guidance and assistance in supporting the F&A, Staff Benefit, and Paid Leave Rates; JPL Lump Sum, and service center related cost studies.
The Senior Cost Studies Analyst will work independently under the supervision of the Cost Studies Team Lead to ensure that all cost studies, projects, and assignments within the Special Cost Studies Office are completed accurately and on time.
Work on complex analysis for the development and negotiation of the Institute's research overhead, staff benefit and paid leave rates, and JPL lump sum reimbursement with the Federal government.
Contribute to the Institute's audit support and rate negotiation processes, service center studies, and other financial analysis activities.
Assist in the development of suitable strategies for preparing overhead proposals (i.e., what risks to assume, regulatory interpretation, etc.) and the development of internal controls for relevant groups that are impacted, etc.
Respond to management requests for financial data and make recommendations for resolving technical issues concerning costing and accounting practices.
Clearly communicate any technical concerns with team lead on Institute's costing or accounting policies.
Procedures, or practices that would have an unfavorable impact on Caltech's ability to recover costs.
Alert Team Lead of any abnormalities or weaknesses within Caltech's financial accounting system that would jeopardize the integrity of the financial data used to support cost recovery.
Assist Team Lead in various areas of planning, coordinating, and organizing cost analysis and reporting activities; perform specialized functions requiring evaluation and application of non-standard techniques and/or procedures.
Knowledgeable in technical aspects of policies, practices, and principles.
Knowledgeable of industry practices, trends, and issues affecting the operation, function, or department.
Be aware of financial impacts of business operations and explores ways of serving customers to minimize Institute costs.
Continually look for opportunities to improve work techniques and processes.
Work with Team Lead and independently to complete complex financial analyses; may spearhead special projects and provide solutions to inadequate processes that effect cost recovery.
Utilizes internal and external resources to provide innovative solutions to unique accounting assignments that effects cost recovery.
Develops and recommends creative approaches to achieving financial objectives.
Interaction normally involves exchange of highly complex, sensitive financial information involving Campus customer, internal and external auditors, management, government agencies and other involved Campus support units.
Maintains favorable business relationships through strong communication skills and regular contact.
Regularly interacts with project team, supervisor and management, functional peers and managers, and internal/external contacts (i.e., customers, agencies, etc.).
Exercises sound judgment and personal initiative in resolving problems, making recommendations.
identifying, and implementing technical solutions to highly complex problems.
Applies job skills, departmental policies, and procedures to resolve highly complex problems.
Works closely with internal and external departments as well as government auditors.
Responds to unique or complex customer requests.
Bachelor's degree in Accounting, Finance, Math, Economics, or related field or combination of education and experience in cost accounting related activities.
Four plus years related work experience in an academic institution with responsibilities that include F&A Rate preparation, space functionalization studies, and/or other research administration activities.
Demonstrate experience in financial analysis and complex cost studies and analysis and be able to manipulate and interpret data. The complex analyses conducted in the position requires expertise in advance applications of the computer technologies.
Position requires an advanced understanding of financial, business, accounting, and management principles gained either through formal education in the functional areas, or relevant work experience.
Knowledgeable of the Uniform Guidance (2 CFR 200) and Cost Accounting Standards (CAS) 501, 502, and 503.
Ability to develop strong business relationships with internal and external contacts.
Effective business writing and speaking skills.
Advanced proficiency using Microsoft Office Products (Excel and Word), Labor Distribution Systems, and Data Warehouses such as Cognos or equivalent database tools.
Must be able to quickly learn complex quantitative and qualitative analysis techniques to process large volumes of data in a fast-paced work environment.
Must have excellent ability to prioritize and multitask when working on multiple projects with hard deadlines.
Graduate level education in business, accounting, or a related field is desirable.
Advanced Knowledge of Caltech's Charts of Account structure, and understanding of how accounts, journal entries, and adjustments relates to actual costs incurred by Caltech and the annual financial statements.
Advanced knowledge of Caltech's Internal Policies and Procedures.
Proficiency with ORACLE Financial system.
Knowledgeable of critical current costing issues impacting organizations associated with Higher Education.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.