Reporting to the Director of Administration, the office coordinator executes key processes for finance, human resources, office management, and IT.
The Derek Bok Center for Teaching and Learning seeks an experienced and committed administrator to support our dynamic and innovative team. The Bok Center supports educational excellence and equity in Harvard University's Faculty of Arts and Sciences. We employ a wide array of approaches, which includes collaborating with faculty on their classroom practice and in the design of their course materials, providing professional development to graduate students to support their work as Teaching Fellows, and inviting undergraduate and graduate students to engage as partners in improving teaching and learning.
Reporting to the Director of Administration, the office coordinator executes key processes for finance, human resources, office management, and IT. Duties and responsibilities include, but are not limited to, the following:
Finance: Processes financial transactions including accounts payable, purchasing card and corporate card reconciliations, accounts receivable, and reimbursements. Interprets and administers appropriate university fiscal policies. Maintains records on new compliance issues, regulations, and guidelines.
Human Resources: Oversees appointment process and payroll of 150+ teaching fellows, student fellows, and contingent workers. Reviews documents to assure compliance with University HR requirements. Supports onboarding and exiting of employees.
Office Management: Organizes and implements administrative systems and procedures. Purchases and maintains inventory for office and kitchen supplies; ensures a welcoming environment; may staff the front desk; responds to client inquiries via email and phone. Supports database development and management.
Provides support for the Executive Director including calendar management. Arranges occasional travel for senior staff and visitors. Schedules Bok Center-wide meetings and events; coordinates community-building activities among the staff. Supports special projects.
IT: Oversees deployment of computers and phones; collaborates with program coordinators to update and maintain public web pages.
A resume and cover letter must be submitted in order to be considered for this position.
Harvard University will not provide visa sponsorship for this position.
We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Five or more years of administrative experience. Education beyond high school may count toward experience.
Bachelor's degree preferred.
The position requires someone with strong interpersonal skills, written and verbal communication skills, attention to detail, and ability to problem solve. They must be able to prioritize across responsibilities and manage shifting priorities. Comfortable working with spreadsheets and financial information; experience with HR systems.
Proficiency in Microsoft Office and Google suite. Experience with Airtable or similar database maintenance desirable. Experience working with Oracle and PeopleSoft applications and/or familiarity with Harvard financial systems is a plus. Willingness to explore and learn new software and applications.
The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53879BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.